JPS Health Network is hiring: Executive Assistant in Fort Worth

Overview

Job Title: Executive Assistant

Location: John Peter Smith Hospital, Fort Worth, TX 76104

Division: SUPPORT SERVICES - FACILITIES, TRANS, POLICE

Employment Type: Full Time · Compensation Type: Hourly · Hours Worked: 8:00 AM - 5:00 PM

Job Description

The Executive Assistant is responsible for providing an advanced level of administrative support to a Vice President and/or Senior Vice President by gathering information, preparing statistical reports, handling information requests and performing various other clerical functions such as drafting and preparing correspondence, receiving visitors, scheduling meetings, and arranging travel and conference calls.

Typical Duties

• Assists in daily business affairs including coordination and execution of administrative projects.
• Coordinates scheduling for internal and external meetings, travel plans, conference calls and day-to-day activities for Executive(s).
• Prepares reports by collecting and analyzing information.
• Coordinates and directs office services, including assistance with budget preparation and personnel matters to aid Executives.
• Apprises Executives of situations affecting their areas of responsibility and makes recommendations to assist with coordination of daily office operations.
• Prepares agendas, notices, minutes and resolutions for meetings and coordinates follow-up with participants on tasks and issues as appropriate. Performs confidential administrative functions including preparing confidential correspondence, reports and other complex documents.
• Responds to and routes incoming phone calls, screening and prioritizing as needed.
• Organizes programs, events, meetings or conferences by arranging facilities, catering, invitations, reviewing vendor contracts, and monitoring budgets.
• Exhibits initiative in resolving problems and developing recommendations for complex issues.
• Initiates preventive actions in the absence of the Executive.
• Performs other related duties as assigned.

Qualifications

Required Education and Experience:

• High School Diploma, GED or Equivalent.
• 2+ years as an Administrative or Executive Assistant.

Preferred Education and Experience:

• Bachelor’s Degree or business college preparation.

Location

1500 S. Main Street, Fort Worth, Texas 76104, United States