Mai Placement is hiring: Executive Assistant in New York

Overview

Executive Assistant
Brooklyn, NY

Salary: 75 - 100k

Our nonprofit client is seeking a sharp, proactive Executive Assistant to provide high-level administrative support to the Executive Director. This is a traditional EA role requiring strong time management, organization, and the ability to anticipate needs. The ideal candidate will handle executive scheduling, coordinate board meetings, manage logistics for events, and ensure smooth day-to-day operations. If you are a "doer" who thrives in a fast-paced environment, takes initiative, and doesn’t require hand-holding, we want to hear from you!

Responsibilities

• Manage the Executive Director’s calendar, scheduling, and daily administrative tasks.
• Organize and moderate monthly board meetings (9-10 times per year, remote option available). Responsible for taking and maintaining meeting minutes.
• Assist with event planning and coordination, including food arrangements and logistics.
• Ensure smooth relationship management with key stakeholders.
• Stay proactive by tracking important deadlines, preparing documents, and keeping the Executive Director informed.
• Maintain confidentiality and handle sensitive information with discretion.

What We’re Looking For

• "Head on their shoulders" – someone sharp, organized, and efficient.
• Detail-oriented – accuracy in scheduling, meeting notes, and task execution.
• Proactive & takes initiative – anticipates needs and follows through without reminders.
• Strong communication skills – able to interact professionally with executives and board members.
• Tech-savvy – comfortable using office software and digital tools.

Preferred Qualifications (Not Required)

• Experience in nonprofit organizations is a plus.
• Background in school administration or secretarial roles is valuable.

Email your resume to: nechi@maiplacement.com