Executive Assistant Job at Second Harvest of South Georgia, Inc. in Valdosta

Position Summary

The Executive Assistant will provide high-level administrative and organizational support to executive leadership. This role requires exceptional technical writing skills, attention to detail, and the ability to manage multiple tasks simultaneously. The successful candidate will be highly proficient in Microsoft Office 365, database management, and Adobe tools, while maintaining a professional and welcoming demeanor with internal and external stakeholders.

Key Responsibilities

• Provide administrative support to executive leadership, including scheduling, correspondence, and document preparation.
• Draft, proofread, and edit reports, presentations, and communications with exceptional grammar and clarity.
• Manage database entry and records with accuracy and attention to detail.
• Prepare, design, and edit materials using Microsoft Office 365 and Adobe applications.
• Coordinate meetings, events, and travel arrangements.
• Professionally greet and assist guests, clients, and partners, ensuring a positive and professional experience.
• Support special projects and events as assigned, including evenings and weekends when needed.
• Maintain confidentiality and handle sensitive information with discretion.
• Assist with task prioritization and shifting responsibilities in a fast-paced environment.

Qualifications

• Strong technical writing skills and excellent command of grammar and professional communication.
• Proficiency in Microsoft Office 365 (Word, Excel, Outlook, PowerPoint, Teams) and Adobe tools.
• Experience with data entry and database management.
• Strong organizational skills with the ability to prioritize, multitask, and work independently.
• Professional demeanor with excellent interpersonal and customer service skills.
• Flexible schedule with availability for evenings, weekends, and occasional travel.

Work Environment

This position requires adaptability in a dynamic setting, balancing both office-based work and external responsibilities. The Executive Assistant must be comfortable interacting with diverse groups of people, maintaining professionalism at all times, and supporting leadership with critical administrative needs.