Executive Assistant Job at Ambient Enterprises in Orange

Overview

DMG/ToroAire is a dynamic and fast-paced company committed to excellence, innovation, and a collaborative culture. We are seeking a highly organized and proactive Executive Assistant who can also take ownership of day-to-day office building operations, ensuring our workplace runs smoothly and efficiently.

The Executive Assistant will provide high-level administrative support to the executive team while also playing a key role in maintaining the functionality and organization of our office space. This hybrid role is ideal for someone who thrives on variety, takes initiative, and enjoys both administrative and operational responsibilities.

Key Responsibilities

• Executive Support
• Manage calendars, schedule meetings, and coordinate travel for executive leadership
• Maintain various financial records and documents for company executives
• Prepare meeting agendas, take notes, and follow up on action items
• Handle confidential correspondence and documents with discretion
• Assist with Sales calendar and meetings
• Support the sales organization as needed, to include PowerPoint presentations, sales meeting presentations, and Manufacturing site visits

Qualifications

• 5+ years of experience in an executive assistant or office management role
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Proficient in Microsoft Office (Excel, Outlook)
• Ability to handle sensitive information with the utmost confidentiality
• Proactive, resourceful, and solutions oriented

Preferred

• Experience managing Sales vendor relationships and facility operations
• Background in office administration, sales or hospitality management
• Familiar with CRMs (NetSuite)

Why Join Us

• Competitive salary and benefits package
• A collaborative, supportive team environment
• Opportunities to grow

Compensation: 80,000-90,000 DOE

Application

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Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Ambient Enterprises’ Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to VE- VRAA, we request this information to measure the effectiveness of outreach and recruitment efforts we undertake pursuant to VE VRAA. Classification of protected categories is as follows:

• A "disabled veteran" is one of the following: a veteran entitled to compensation or discharged from active duty because of a service-connected disability
• A "recently separated veteran" means any veteran during the three-year period beginning on the date of discharge
• An "active duty wartime or campaign badge veteran" means a veteran who served on active duty during a war or campaign for which a badge is authorized
• An "Armed forces service medal veteran" means a veteran who, while serving on active duty, participated in a U.S. military operation for which an Armed Forces service medal was awarded

Form CC-305
OMB Control Number 1250-0005
Expires 04/30/2026