Ambient is hiring: Executive Assistant - Sales in Orange

DMG/ToroAire is a dynamic and fast-paced company committed to excellence, innovation, and a collaborative culture. We are seeking a highly organized and proactive Executive Assistant who can also take ownership of day-to-day office building operations, ensuring our workplace runs smoothly and efficiently. This hybrid role combines executive-level administrative support with sales and office operations. You’ll be the go-to person for our leadership team and a critical partner in ensuring smooth day-to-day operations, enabling our executives and sales organization to focus on building relationships and growing the business. If you thrive in a fast-paced environment, love wearing multiple hats, and are energized by supporting sales success, this role is for you.

Note: This description retains the original responsibilities and qualifications and presents them in a structured, accessible format.

Key Responsibilities

Executive & Sales Support

• Manage 3 executive calendars, coordinate meetings, and book travel with precision.
• Prepare polished PowerPoint decks, client-facing presentations, and sales meeting materials.
• Organize and support sales meetings, manufacturing site visits, and client/vendor interactions.
• Maintain executive financial records and support reporting for business performance.
• Track and follow up on sales-related action items to keep initiatives moving forward.
• Handle confidential documents and correspondence with discretion.

Office & Operational Excellence

• Oversee daily office operations to ensure a seamless, professional, and client-ready workplace.
• Support vendor relationships and coordinate facility management needs.
• Maintain organization of office resources, supplies, and systems.
• Serve as a point of contact for both internal teams and external partners.

Qualifications

• 7+ years of experience as an executive assistant or sales support professional.
• Strong organizational and multitasking skills with an eye for detail.
• Excellent written and verbal communication skills; polished presentation abilities.
• Proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint).
• Discretion and professionalism in handling sensitive information.
• Resourceful, proactive, and solutions-driven - you are comfortable anticipating needs!

Preferred

• Experience supporting sales teams and managing vendor relationships.
• Background in sales administration, hospitality, or office operations.
• Familiarity with CRM tools (NetSuite a plus).

Compensation: 80,000-95,000 DOE