Gainor Staffing is hiring: Executive Assistant in New York

This range is provided by Gainor Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$110,000.00/yr - $130,000.00/yr

Direct message the job poster from Gainor Staffing

Assistant Manager @ Gainor Staffing | M.S. H.R. Management & Development at New York University, School of Professional Studies

A dynamic and growing financial advisory firm is on a mission to help clients achieve their most ambitious financial goals. Since 1995, it has built a reputation for independence, innovation, and deep client relationships, now managing over $29 billion in assets. They are seeking a dedicated Executive Assistant to join the team in support of the CEO and President.

Who You Are

• Experienced Executive Assistant with 5-7 years of experience in supporting senior leaders, ideally in financial services or insurance
• Highly proficient in Microsoft Outlook, Word, and PowerPoint
• Organized, adaptable, and able to manage competing priorities
• Discreet and dependable, with a strong sense of initiative
• Skilled communicator and relationship builder across teams

What You’ll Do

• Manage executive calendars and departmental schedules
• Prepare presentations, spreadsheets, and other business documents
• Organize meetings and events, ensuring all logistics are handled smoothly
• Coordinate travel logistics including transportation, lodging, and meeting arrangements
• Maintain CRM records and ensure compliance with company standards
• Support internal communications and assist with marketing initiatives
• Handle confidential matters and provide general administrative support

What Success Looks Like

• Executive schedules and travel plans are flawlessly executed
• Communications and materials are timely, polished, and professional
• Office operations run smoothly and records are consistently accurate
• You demonstrate initiative, reliability, and sound judgment in all tasks
• You’re viewed as a trusted partner and resource across the organization

Salary Range: $110,000 – 130,000 annually, based on experience

Location: New York, NY – Hybrid

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

Gainor is an equal opportunity employer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.