Gainor Staffing is hiring: Executive Personal Assistant in New York

Overview

Our client is a private, family-owned organization. They are seeking an Executive Personal Assistant to join the team in support of the company President. The position is fully on site in Midtown Manhattan and is a long-term temporary opportunity.

Base pay range

$45.00/hr - $50.00/hr

Direct message the job poster from Gainor Staffing

Who You Are

• Executive Personal Assistant with at least 2 years of experience in supporting senior leaders
• Skilled communicator who handles sensitive matters with discretion and grace
• Comfortable managing both personal and professional tasks
• Tech-savvy and able to learn new technologies – CRM experience, a plus!

What You’ll Do

• Serve as the primary support for the President, managing schedules, travel, and daily logistics
• Act as a gatekeeper for communications, handling calls and emails with professionalism
• Oversee office operations including supplies, guest reception, and general upkeep
• Coordinate meetings and events
• Manage confidential documents and information with discretion
• Support both business and personal initiatives, including errands, household coordination, and vendor management
• Liaise with external partners such as attorneys, accountants, and investment professionals
• Maintain digital and physical filing systems for easy access and organization
• Occasionally assist other senior staff or family members as needed

What Success Looks Like

• The President’s day flows seamlessly, with all logistics handled proactively
• Communications are managed with clarity, professionalism, and confidentiality
• Meetings and events are executed flawlessly, with all materials and follow-ups in place
• Personal and professional responsibilities are balanced with efficiency and care
• The office environment is welcoming, well-stocked, and smoothly run

Pay Rate

$45-50 per hour, based on experience

Equal Employment Opportunity

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

Seniority level

• Mid-Senior level

Employment type

• Temporary

Job function

• Administrative and General Business

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