Executive Assistant Job at Gallagher Re in Miami

Overview

Gallagher Re is recruiting a highly organised and proactive Executive Assistant. This role is based in Miami and requires in-office presence a minimum of 3 days a week, with some flexibility. You will support senior stakeholders across our global business and interact with executive leadership in a fast-paced start-up Facultative division within Gallagher Re.

How You'll Make An Impact

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Responsibilities

• Executive Support: Manage complex calendars, travel logistics, and high-level meetings across global hubs (London, Singapore, New York, Miami).
• Board & Leadership Coordination: Prepare materials, agendas, and minutes for executive committee and board meetings.
• Organize team and client events globally.
• Stakeholder Liaison: Gatekeeper and point of contact for internal teams, clients, reinsurers, etc.
• Project Management: Track strategic initiatives, follow up on deliverables, and ensure alignment with CEO priorities.
• Communication Management: Draft and review correspondence, presentations, and reports with a high degree of polish and accuracy.
• Administrative support: organizing meeting rooms, catering and completing expense claims as required; coordinating with our wider network of EAs as required

Qualifications

• Experience: Significant experience supporting C-suite executives, preferably in reinsurance, insurance, or financial services.
• Industry Knowledge (desirable, not essential): Familiarity with facultative reinsurance terminology, market cycles.
• Tech: Proficient in Microsoft 365, CRM systems, and virtual collaboration tools.
• Multilingual: Fluency in English and Spanish is required.
• Soft Skills: composure under pressure, highly organized, emotionally intelligent, and culturally aware.

Compensation And Benefits

We offer a competitive and comprehensive compensation package. The base salary range represents the anticipated low end and high end of the range for this position. The actual compensation will be influenced by a wide range of factors including, but not limited to: previous experience, education, pay market/geography, complexity or scope, specialized skill set, lines of business/practice area, supply/demand, and scheduled hours. On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits.

• Medical/dental/vision plans, which start from day one
• Life and accident insurance
• 401(K) and Roth options
• Tax-advantaged accounts (HSA, FSA)
• Educational expense reimbursement
• Paid parental leave

Other benefits include: digital mental health services, flexible work hours, training programs, Gallagher Thrive program, charitable matching gift program, and more.

Inclusion And Diversity

Gallagher embraces inclusive hiring and equal employment opportunity. We prohibit discrimination based on protected characteristics and provide reasonable accommodations where needed.