Executive Administrative Assistant Job at Royal Caribbean Group in Miami

Overview

Join to apply for the Executive Administrative Assistant role at Royal Caribbean Group. The position is onsite and based in Miami, Florida. We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive administrative support to three Vice Presidents overseeing Talent, Talent Acquisition, and Total Rewards. The successful candidate will efficiently manage complex calendars, coordinate initiatives, and facilitate effective communication across teams. This role requires discretion, excellent interpersonal skills, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage and maintain calendars, schedule meetings, and coordinate appointments.
• Manage procurement and office supplies.
• Maintain confidential files and sensitive information with discretion.
• Arrange travel itineraries, accommodations and logistics
• Prepare and reconcile expense reports in accordance with company policies.
• Support logistics for meetings, workshops and HR events; coordinate scheduling and materials needed for events.
• Prepare, review and organize reports, presentations and confidential documents; maintain organized electronic files.
• Act as a primary point of contact between VPs and internal stakeholders; prepare agendas, take minutes, and follow up on action items; facilitate effective communication across departments.

Qualifications

• Proven experience as an Executive Assistant or Administrative Assistant supporting senior leadership, preferably in HR or Talent-related functions.
• Ability to handle sensitive and confidential information with discretion.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Ability to multitask and prioritize in a fast-paced environment.
• Strong interpersonal skills and professionalism.

Preferred Attributes

• Experience supporting multiple executives simultaneously.
• Knowledge of HR, Talent Acquisition, or Total Rewards terminology and processes.
• Proactive and self-motivated; ability to prioritize tasks and work under pressure; professional demeanor and positive attitude.

EEO notice: It is the policy of the Company to ensure equal employment and promotion opportunity to qualified candidates without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, disability, sexual orientation, sexuality, gender identity or expression, marital status, or any other characteristic protected by law. Royal Caribbean Group and its subsidiaries prohibit and will not tolerate discrimination or harassment.