Executive Assistant Job at Smith Arnold Partners in New York

Overview

Are you a highly motivated Executive and Personal Assistant who possesses the ability and desire to support a highly successful entrepreneur whose achievements have generated the need to hire a talented professional to assist with a variety of administrative and other related tasks?

Would an opportunity offering a flexible working arrangement where you would build and own a newly created position appeal to you? If so, then this Personal Assistant role could be for you.

What are people saying about the company?

• The senior management team is top shelf!”


• Great opportunity to build something unique and lasting!”


• Positive culture, great people to work with!”

Title

Executive and Personal Assistant - Hybrid

Salary

$140,000 to $200,000

Location

New York, NY

The successful individual will likley be based in the NYC area and available to work in-office when needed. Additionally, the individual will be willing to be on call after hours to problem solve as needed. This is a ground-floor opportunity to assist with creating a lasting professional collaboration.

Responsibilities

• Responsibilities for the Executive and Personal Assistant will include assisting with personal affairs including personal appointments, running errands, home renovations, home services for principal and family.


• Managing calendars, including scheduling meetings, proactively addressing conflicts, and prioritizing requests.


• Arranging complex travel logistics, including booking flights, ground transportation, and accommodations on short notice.


• Researching and creating travel itineraries for principal and travel companions for both business and personal needs.


• Coordinating internal meetings and events as well as high-profile client-facing events with attention to detail.


• Managing relationships with external contacts, including coordinating meetings and researching and recommending new service providers for both business and personal needs.


• Ensuring procurement of necessary supplies for both home and office spaces.


• Performing ad hoc projects as assigned, liaising between principal and other stakeholders to complete tasks, and performing other administrative functions, tasks, and responsibilities as needed.

Requirements

• Bachelor’s degree with 7 plus years of experience, preferably in tech or high-profile startups, supporting VPs or higher. Experience working with UHNW individuals a must.


• Excellent organizational skills to help prioritize and execute a high volume of projects.


• Professional work ethic, proactive, and excellent communication, problem solving, and interpersonal skills.


• Strongly value the confidentiality and safety of principal in the highest regard.


• Proficiency in Microsoft Office Suite, Google Workspace, Calendly, and Slack.


• Flexibility to answer messages in the evenings and on weekends as necessary.