Executive Assistant Job at Ultimate Staffing in Orlando

Overview

Executive Assistant to support multiple senior executives. This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and enables leadership teams to succeed.

Location & Details

Location: Medley, FL

Employment Type: Full-Time

Schedule: Monday-Friday, 8:00 AM - 5:00 PM (1-hour lunch)

Benefits: Medical, Dental, Vision

Base pay range: $25.00/hr - $28.00/hr

Compensation: $25-$28/hr

Direct message the job poster from Ultimate Staffing

About the Company

Ultimate Staffing is proud to partner with one of the nation\'s top e-commerce organizations, recognized as a leader in the promotional products industry. With a strong commitment to innovation and customer satisfaction, this company continues to set the standard for excellence in its field.

Responsibilities

• Executive & calendar management: manage complex calendars across multiple time zones; schedule and prioritize meetings; coordinate logistics for internal and external meetings, including room bookings and tech setup.
• Meeting preparation & follow-up: prepare presentations, agendas, briefing documents, and reports; take detailed meeting notes, track decisions and action items; conduct research to support executive decision-making.
• Communication & coordination: act as a liaison between executives, internal teams, and external partners; draft, proofread, and manage correspondence and presentations; ensure executives are informed for daily priorities.
• Travel & expense management: coordinate domestic and international travel; prepare itineraries; ensure policy compliance; process expense reports and credit card reconciliations.
• Administrative & operational support: handle sensitive information with discretion; support special projects, events, and executive initiatives; perform other duties as assigned.

Qualifications

• Education: High School Diploma required.
• Experience: 3+ years as an Executive Assistant or similar role; proven ability to manage multiple priorities and stakeholders; experience supporting multiple senior-level executives.
• Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); excellent written and verbal communication; highly organized, detail-oriented, and adaptable; strong judgment and discretion with confidential information; familiarity with collaboration tools (e.g., Slack, Trello) is a plus.

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

Seniority level

• Mid-Senior level

Industries

• Administrative and Support Services

Note: This description reflects the current role and requirements. Referrals increase your chances of interviewing.