Executive Assistant Job at Apex Systems in Redwood City

Overview

Executive Assistant role at Apex Systems. Location: Onsite in Redwood City, CA 94063. Schedule: Hybrid; Full time, 40 hours a week.

Pay: $50/hr (base pay range $45.00/hr - $55.00/hr).

Targeted Start: October 13, 2025. Duration: 6-7 month contract.

Job #: 2089386

Responsibilities

• Extensive calendaring for three principals
• Expense reporting for three principals
• Manage varying travel schedules for two principals, including light travel for one and quarterly trips for the other
• Contract Management for the entire Brand & Comms team
• Collaborate with the other Brand & Comms Executive Assistant to plan team-building events
• Co-create agenda and content for team meetings
• Coordinate logistics to ensure smooth execution of large team meetings
• Facilitate team communications across the Brand & Comms team through updates, meeting coordination, and cross-functional information sharing
• Cross-functional collaboration with the teams below, including scheduling, coordination, and participating in meetings as needed

Experience

• 5 - 8 years of Executive Assistant experience; transferable skills are acceptable
• EA-related responsibilities such as event planning, team building, and content generation

Skill Sets

• Strong written and verbal communication, coordination, organization, and time management
• Ability to handle and prioritize ad-hoc tasks
• Understands the importance of confidentiality and discretion
• High degree of professionalism
• Ability to work independently with minimal supervision
• Tech-savvy (e.g., Gemini, Google Suite, Jira, Slack, Salesforce, etc.)
• Comfortable making decisions and taking full ownership of the role

Apex Benefits Overview

Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a retirement plan (401k or local country equivalent). Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. Access to a full list of benefits, programs, support teams and resources is provided in the Welcome Packet.

EEO Employer: Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, marital status, disability, or any other characteristic protected by law. If you require accommodation in using our website for a search or application, contact our Employee Services Department at the email address on file or 844-463-6178.

Company and Employment Details

Apex Systems is a world-class IT services company that serves thousands of clients globally. We are part of the Commercial Segment of ASGN Incorporated. NYSE: ASGN. Address: 4400 Cox Road, Suite 200, Glen Allen, Virginia 23060. Apex is a dedicated employer with a broad benefits program and professional development offerings.