Executive Assistant Job at Apex Systems in Redwood City

Executive Assistant

Location: Onsite in Redwood City, CA 94063

Schedule: HYBRID; Full time, 40 hours a week

Pay: $50/hr

Targeted Start: October 13, 2025

Duration: 6-7 month contract

Responsibilities include:

• Extensive calendaring for three principals
• Expense reporting for three principals
• Manage varying travel schedules for two principals, including light travel for one and quarterly trips for the other
• Contract Management for the entire Brand & Comms team
• Collaborate with the other Brand & Comms Executive Assistant to:
  • Plan team-building events
  • Co-create agenda and content for team meetings
  • Coordinate logistics to ensure smooth execution of large team meetings
• Team communications:
  • Facilitate communication across the Brand & Comms team through updates, meeting coordination, and cross-functional information sharing
  • Cross-functional collaboration with the teams below, including scheduling, coordination, and participating in meetings as needed

Experience:

• 5 - 8 years of Executive Assistant experience; transferable skills are acceptable
• EA-related responsibilities such as event planning, team building, and content generation

Skill Sets:

• Strong written and verbal communication skills, coordination, organization, and time management skills
• Ability to handle and prioritize ad-hoc tasks
• Understands the importance of confidentiality and discretion
• High degree of professionalism
• Ability to work independently with minimal supervision
• Tech-savvy (e.g., Gemini, Google Suite, Jira, Slack, Salesforce, etc.)
• Comfortable making decisions and taking full ownership of the role

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a retirement plan (401k or local country equivalent) program. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide.

EEO Employer: Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department.