Executive Assistant Job at Brown Harris Stevens in New York

Base pay range

$55,000.00/yr - $60,000.00/yr

Job summary

This position provides administrative support to the President of the Sales Division. The primary role is to support the executive, represent him/her in a highly professional manner, and interface with all departments.

Responsibilities

• Assist the executive in the management of schedules utilizing MS Outlook.
• Answer phones courteously, respond to inquiries, take clear messages, or route to the Director\'s voicemail system as appropriate.
• Provide additional administrative support in a variety of capacities including database management, assistance with projects, report generation, events/meeting planning, invoice/expense reporting, copier projects, mail handling, supplies control, and processing of letters/correspondence.
• Demonstrate the ability to communicate effectively and professionally, verbally and in writing, with internal and external contacts.
• Collaborate with other administrative personnel to accomplish organizational goals.
• Perform special projects as assigned by the executive and manage multiple tasks with limited supervision.
• Provide administrative support to other executive Sales Directors and/or Managers when necessary.

ADDITIONAL DUTIES

• Organize, prepare for, and take minutes for Monthly Sales Meetings.

Requirements

• Ability to interface well with all departments within the company and to represent the executive in a highly professional manner.
• Proficiency with MS Office products including Word, Excel, Access, PowerPoint, and Outlook.
• Professional and courteous demeanor with exceptional communication, customer service and interpersonal skills.
• Maintain the highest level of confidentiality.
• Ability to handle sensitive material concerning the organization and the executive role.
• Exceptional organizational and time management skills.
• Ability to handle multiple tasks simultaneously and meet deadlines.
• Minimum 2-3 years administrative assistant experience; prior experience in a real estate sales environment is highly desirable.
• Bachelor\'s degree preferred.

Benefits

We offer full-time employees a comprehensive benefits package that includes Medical, Dental, Vision, Employee Assistance Program (EAP), Flexible Spending Account (FSA), Commuter Benefits Program, Basic Life/AD&D Insurance, Supplemental Life Insurance, Short-Term Disability, Long-Term Disability, and 401(k) Retirement plan.

Paid time off: 2 weeks vacation, 12 personal/sick days per year.

Equal Opportunity Employer

Brown Harris Stevens Residential Sales believes that all persons are entitled to Equal Employment Opportunity, and we do not discriminate against employees or applicants because of race, creed, color, religion, national origin, gender identity and expression, sex, age, disability, marital status, political affiliation, sexual orientation, genetic information, or veteran or citizenship status. We provide reasonable accommodation to candidates with disabilities.

We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job description describes you, please apply for this role.