Executive Assistant Job at NextPhase Search in New York

Overview

Executive Assistant to CEO, Non-Profit, Manhattan (Inwood borough), NY. 4 days weekly in office, 1 day remote (northern tip of Manhattan, Marble Hill/Inwood area; not Long Island, 10034).

This range is provided by NextPhase Search. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$110,000.00/yr - $125,000.00/yr

About the Organization

Our dynamic client, a rapidly growing and well-funded nonprofit headquartered in Inwood, Manhattan with multiple offices, is building something truly impactful. This is a mindful, community-oriented organization, committed to making a tangible difference. The executive team is cohesive, impressive, and deeply dedicated to its mission. As the organization expands its reach, it seeks an executive support partner to help scale the CEO\'s impact. This is beyond managing a calendar; it\'s about staying ahead of what\'s needed, aligning priorities, streamlining communications, supporting monthly social event coordination and handling ad-hoc projects that contribute to the spirit of the organization and to long term planning.

What you\'ll do

• Provide direct, strategic support to the CEO, mastering an intensely busy calendar and coordinating meetings with internal and external stakeholders.
• Prepare meeting materials, historic data, notes from prior meetings, and any needed presentations; ensure the CEO has what is needed for each meeting with time to review.
• Shepherd the CEO through daily commitments, ensuring external meetings start on time; assist with greeting, seating and hospitality as needed.
• Guard the CEO\'s calendar, realign for maximum effectiveness and efficiency, and provide a thoughtful daily schedule that includes travel time, protected work time, and personal care needs.
• Plan recurring meetings and events for the year (board meetings, organization-wide gatherings, trainings) and coordinate related logistics.
• Support longer-term goals by capturing the CEO\'s vision and coordinating with needed people to advance those initiatives.
• Contribute to organizational event planning in a supporting capacity and coordinate small ad hoc projects (e.g., sourcing branded treats or swag).
• Communicate on behalf of the CEO, delivering messages professionally and acting as a trusted proxy.

You are

• Experienced Executive Assistant with a proven track record supporting a CEO or C-Suite in dynamic, high-profile environments; excels at calendar and meeting management and anticipates conflicts.
• Well educated with strong writing and proofreading abilities.
• Capable of event and project coordination.
• Discreet, persistent, and able to seek executive attention when needed while maintaining privacy.
• Open to direct feedback and able to provide clear, professional feedback to the CEO and others.
• A continuous learner who values process improvements in work product, processes, and communications.
• Community-minded and comfortable in a collaborative, in-person/remote hybrid environment (inwood office 4 days/week, 9-5, with occasional travel to other NYC locations).
• Responsive communicator who can adjust calendars or respond to questions as needed, understanding that timely handling reduces after-hours needs.

Seniority level

• Not Applicable

Employment type

• Full-time

Job function

• Administrative and General Business

Industries

• Investment Management
• Higher Education
• Venture Capital and Private Equity Principals

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