Executive Assistant Job at Logic Integration Inc. in Lone Tree

Lone Tree, United States | Posted on 12/19/2024

Logic Integration is looking for a well-organized Executive Assistant to provide support for our CEO and management team. This is a great opportunity to establish working relationships with a high-level executive and contribute to the overall efficiency of our organization.

Here at Logic Integration, we’re committed to creating a culture where employees feel valued. We’re proud to have a 4.9-star rating on Google and an above-average Work Happiness Score from our employees. Apply today if this sounds like the job and work environment for you!

Responsibilities

• Act as the point of contact among managers, employees, clients, and other external partners.
• Manage information flow in a timely and accurate manner.
• Manage CEO calendars and set up meetings.
• Make travel and accommodation arrangements for personal and work.
• Track daily expenses and prepare weekly, monthly, or quarterly reports.
• Oversee the performance, review schedules, and wage changes of other clerical staff.
• Greet people at the office front door and ensure the showroom is ready for clients.
• Distribute leads, assign leads, and follow up on leads.
• Format information for internal and external communication – memos, emails, presentations, reports.
• Prepare Keynote or PowerPoint presentations for CEO.
• Take minutes during meetings, project site walks, and other.
• Preparation of site walk notes and photos into a starting project with D-Tools and Zoho Drive.
• Start the new project process for a potential Logic sale using Zoho and D-Tools tools.
• Be a Master user of Trello, Basecamp, or a similar electronic task system.
• Screen and direct phone calls and distribute correspondence.
• Organize and maintain the office cloud filing system, file documents for the CEO.
• Prepare employee reviews, gather feedback requests from team members.
• Other miscellaneous tasks and errands that come up for the CEO; flexibility is key!
• Coordinate marketing efforts, photo shoots, and video shoots.
• Track marketing and media progress in Trello for magazine opportunities.
• Coordinate website changes such as staff updates, photo uploads, new and updated landing pages.

General HR Activities

• Onboarding process & execution (Zoho Sign, document filing, notify stakeholders, first-day planning).
• Exit process & execution (follow checklist).
• Achieve complete adherence to company handbook.
• Setup all standard company job descriptions.
• Schedule major awards on your calendar so submissions are well planned for.
• Awards submissions. Submit monthly awards for billable employees and Google reviews.

Requirements

• Work experience as an Executive Assistant, Personal Assistant, or similar role.
• Excellent MS Office and O365 knowledge.
• Outstanding organizational and time management skills.
• Familiarity with office gadgets and iPhone/Mac applications.
• Excellent verbal and written communication skills.
• Discretion and confidentiality.
• High School degree.
• PA diploma or certification is a plus.

Logic Integration offers the following:

• Paid time off such as PTO, sick days, and vacation days.
• Retirement benefits or accounts.
• Long-term disability insurance.
• Employee Accommodation on AV gear.
• Goal setting and career path.
• Paid quarterly fun day to have fun as a team.