UNAVAILABLE is hiring: Executive Assistant in New York

Company Description

At Saatchi we believe in creating ideas that can live anywhere. And we believe that when we work as a team, nothing is impossible. We strive to bring out the best in each other and in ourselves and expect applicants to understand the value of close collaboration. We also believe that creating transformational work requires initiative, an entrepreneurial spirit and a bold commitment to achieving measurable results and business success for the Clients we service.

Saatchi & Saatchi currently maintains a hybrid work policy to work in-office three days per week and remotely the other two days each week.

Job Description

The Administrative/Executive Assistant will provide administrative support to assigned senior executive(s) in a professional, efficient, and confidential manner. The position will require discretion, judgment, tact, poise, and the ability to prioritize and be proactive in anticipating the business needs of the assigned senior executive(s). The Executive Assistant must possess superb time management skills, excellent verbal and written communication skills, a productive approach toward work, and a strong sense of urgency.

Responsibilities

• Provide support with a high degree of initiative, confidentiality and professional demeanor
• Maintain poise to project a professional image with diplomacy and creativity in work strategies
• Maintain calendars using Microsoft Outlook with little input. Schedule meetings using knowledge and good judgment of priorities.
• Expense reporting – Travel and Expense preparation and submission via SAP or similar system
• Input weekly timesheets, maintain up to date status on department timesheets and vacation calendars
• Manage executive travel needs including scheduling travel, securing hotel reservations, booking plane tickets/rental cars, monitoring travel schedules and provide back up plans as needed
• Manage and plan onsite and offsite events including catering, location identification, hotel partnerships, identifying vendors, and other logistical needs
• Create and collaborate on Google Slides and PowerPoint presentations, with a command of effective information and slide design
• Build effective, professional relationships with co-workers, clients and business partners
• Perform duties and projects as assigned by senior executives

Qualifications

• 2+ years of in office experience in an administrative+ capacity
• Proficiency in Microsoft Office (Excel, Word, PPT and Outlook) and Google Suite (Google Slides, Sheets, Docs) is required
• Excellent communication skills
• Strong organizational and project management skills
• Attention to detail and accuracy
• Excellent judgment, problem solving and decision-making ability
• Excellent relationship building skills
• Ability to handle sensitive and confidential information with integrity
• Ability to multi-task and prioritize; demonstrated agility and flexibility
• Passion and enthusiasm for the position, and building a career in a creative industry.

Additional Information

Our Publicis Groupe motto 'Viva La Différence' means we’re better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.

Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.

If you require accommodation or assistance with the application or onboarding process specifically, please contact USMSTACompliance@publicis.com. All your information will be kept confidential according to EEO guidelines.

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