Executive Assistant Job at Intermountain Health in Salt Lake City

Overview

Executive Assistant role at Intermountain Health.

Base pay range

$26.00/hr - $40.00/hr

Job Description

The Executive Assistant proactively anticipates needs to support a variety of administrative functions for an executive leader or team of executive leaders in a time sensitive, accurate, and confidential nature using discretion and professionalism.

Responsibilities

• Partner with the leader on task management, project coordination, executive calendar, correspondence, travel/expense management, response to inquiries and requests, board and meeting management, and support of system service line needs and priorities.
• Provide advanced support of a technical nature including remote meeting management, facilitation of presentations, management of multimedia needs for the leader(s) and meeting support, and post-meeting follow-up. Act as a competent member of the administrative team and provide backup support when appropriate.
• Coordinate special projects and initiatives as a liaison with internal and external stakeholders, including local boards. Work may be cross-functional across multiple facilities, sites, or service lines/departments.
• Create and modify reports and presentations, track performance metrics, and serve as a thought partner to the assigned leader(s). May supervise other administrative caregivers.

Skills

• Team Support
• Meeting Facilitation
• Answering Telephones
• Office Administration
• Communication
• Interpersonal Communication
• Leadership
• People Management
• Organizing Meetings
• Meeting Management

Required Qualifications

• Demonstrated experience supporting a director, multiple managers or functional area
• Ability to work efficiently and effectively without direct supervision
• Strong organizational and problem-solving skills with high attention to detail
• Experience managing calendars, correspondence, travel/expenses, remote and in-person meetings
• Excellent interpersonal verbal and written communication skills including tact, spelling, punctuation, and grammar
• Sound judgement and professional behavior
• Proficient time management, ability to prioritize and flex work to align with business priorities
• Ability to manage conflicting priorities without loss of composure

Preferred Qualifications

• Bachelor’s degree from an accredited institution (degree will be verified)
• Experience in a matrixed healthcare setting
• Leadership experience (training others, coordinating work, coordinating projects, acting as a team lead, supervising others)

Physical Requirements

• Ongoing ability to see and read information, labels, documents, and monitors; assess customer needs
• Frequent interactions requiring verbal communication and listening
• Manual dexterity for handling equipment and computer use
• If driving is required, ability to drive a vehicle and navigate signs and traffic signals

Location

Intermountain Health Primary Children’s Hospital, Salt Lake City, Utah

Work City

Salt Lake City

Work State

Utah

Scheduled Weekly Hours

40

The hourly range for this position is listed below. Actual hourly rate dependent upon experience.

$26.41 - $40.22

Benefits

We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness.

Equal Opportunity

Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

All positions subject to close without notice.