Executive Assistant Job at Enagic USA, Inc in Torrance

Overview

Executive Assistant role at Enagic USA, Inc. This role provides high-level support to an executive leader in a fast-paced, demanding environment. The ideal candidate is fluent in both Japanese and English, quick to learn, adaptable, and able to work extended hours as needed.

Base pay range

$68,640.00/yr - $68,640.00/yr

Key Responsibilities

• Executive Support: Manage the executive"s complex and ever-changing schedule, including travel arrangements and meeting coordination; attend meetings, take detailed minutes, and follow up on action items; handle confidential and sensitive information with the utmost discretion; prepare and edit correspondence, presentations, and reports in both Japanese and English.
• Communication and Liaison: Act as a primary point of contact for internal and external stakeholders; screen and prioritize incoming communications (emails, phone calls, visitors); facilitate effective communication between the executive and various departments, partners, and clients.
• Project Management: Assist in planning, execution, and monitoring of strategic initiatives; coordinate cross-functional projects and ensure timely completion of deliverables; prepare and present progress reports to the executive and other stakeholders.
• Document Management: Develop and maintain a robust filing system for electronic and physical documents; translate, proofread, and format documents in Japanese and English as needed; ensure all documentation adheres to company standards and legal requirements.
• Office Management: Oversee office operations and implement process improvements; manage office supplies and vendor relationships; coordinate team-building activities and company events as directed.
• Research and Analysis: Conduct research on various topics as requested by the executive; analyze data and prepare summary reports to support decision-making; stay informed about industry trends and competitive landscape.

Qualifications

• Bachelor's degree in Business Administration or related field
• 5+ years of experience as an Executive Secretary or in a similar high-level administrative role
• Native-level fluency in both Japanese and English (reading, writing, and speaking)
• Advanced proficiency in Microsoft Office Suite and ability to learn new software quickly
• Exceptional organizational skills with a keen attention to detail
• Strong problem-solving abilities and proactive approach to challenges
• Excellent interpersonal and communication skills
• Ability to work under pressure and manage multiple priorities simultaneously
• Demonstrated discretion and judgment in handling confidential information
• Fast-paced, high-pressure environment requiring quick thinking and adaptability

Personal Attributes

• Willingness to work long hours, including evenings and weekends as required
• High level of stamina and resilience to keep up with a demanding work schedule
• Adaptability and flexibility to changing priorities and work environments
• Strong work ethic and commitment to excellence
• Cultural sensitivity and ability to work effectively in a global context
• Proactive mindset with the ability to anticipate needs before they arise

This position offers an opportunity to work closely with a high-caliber executive leader, contributing to the company"s strategic initiatives and overall success.