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IMH Fragrance

Executive Assistant Job at IMH Fragrance in Columbus

IMH Fragrance, Columbus, OH, United States, 43224

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About the Role

We’re seeking a proactive, detail-oriented Executive Assistant to support our CEO and Director of Sales & Licensing . This high-impact role is ideal for someone who thrives in a fast-paced, dynamic environment and is passionate about optimizing time and efficiency for senior leadership. You'll act as a critical right hand, ensuring schedules run smoothly, priorities are addressed, and no ball is dropped.

Key Responsibilities
  • Manage complex calendars and daily schedules for the CEO and Director of Sales & Licensing , ensuring optimal time management
  • Schedule internal and external meetings, calls, and travel arrangements
  • Anticipate needs and priorities to keep both leaders on track and prepared
  • Screen and triage meeting requests, deciding what’s urgent and what can be delegated or handled independently
  • Join key meetings to take notes, track action items, and follow up as needed
  • Act as a gatekeeper and problem-solver, proactively resolving scheduling conflicts or delays
  • Ensure all prep materials, presentations for meetings are organized and delivered ahead of time
  • Maintain discretion and confidentiality at all times
Qualifications
  • Minimum of 5 years of experience supporting C-level executives or senior leadership
  • Exceptional organizational and time management skills
  • Ability to manage multiple priorities in a fast-paced environment
  • Strong written and verbal communication skills
  • Proficient in Google Workspace and calendar management tools (e.g., Calendly, Zoom, Slack)
  • Sharp judgment, with a proactive, solutions-oriented mindset
  • Professionalism, poise, and the ability to maintain confidentiality
  • Ability to handle ambiguity and work with different personalities
  • Experience handling budgets & reporting
Nice to Have

Experience in a high-growth startup or sales-driven environment

Seniority level

  • Seniority level

    Not Applicable

Employment type

  • Employment type

    Full-time

Job function

  • Job function

    Administrative

  • Industries

    Personal Care Product Manufacturing

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