University of North Carolina Wilmington is hiring: Executive Assistant in Wilmin
University of North Carolina Wilmington, Wilmington, NC, United States, 28412
Overview
Position Title: Executive Assistant
Working Title: Executive Assistant
Location of Workplace: Main UNCW Campus
Vacancy Number: S02715
Recruitment Range: $50,699 - $60,000
FTE: 1.0 (40 hours per week); Months Per Year: 12; Work Days: Monday - Friday; Work Hours: 8:00am - 5:00pm; Type of Position: Permanent
Brief Summary of Work for this Position: The Executive Assistant position is the primary assistant to the Dean of the College, and other senior leadership and is a key member of the Dean's Senior Leadership Team. This position is responsible for the central coordination of all activities of the Dean, including event planning, travel, purchases and recordkeeping and helps the Dean execute priorities and ensures priorities are implemented while serving as the Dean's liaison to internal and external stakeholders and working on special projects as assigned. This position requires a high degree of diplomacy and discretion to handle confidential and sensitive information.
Primary Department: College of Science and Engineering - 32300
Responsibilities
- Acts as the senior administrative support position at the College.
- Represents the Dean at key internal and external meetings where appropriate and when possible, and builds relationships with University administrators, college administrators, faculty, staff, students, and external stakeholders.
- Understands and communicates the mission, vision, and strategic plan of the College.
- Maintains the College's standards of integrity, internal controls, and sound business practice and comply with University policy.
- Manages organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.
- Engages in problem-solving activities for all stakeholders. As such, this position must demonstrate a deep understanding of the College and the ability to achieve and sustain the trust of stakeholders.
Minimum Education and Experience Requirements
Graduation from high school and three years of progressively responsible administrative/office management experience; or graduation of a two-year secretarial science or business administration program and one year of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field; or an equivalent combination of training and experience. Degrees must be received from appropriately accredited institutions.
Preferred education, professional skills and experience
- Experience working in an office supporting senior-level leadership
- Progressive experience in administrative or business office support for a complex department or organization
- Excellent oral, written, and communication skills are required, i.e., the ability to communicate effectively verbally and through written correspondence, as well as to communicate with individuals in one-on-one situations
- Ability to coordinate work with other employees, providing direct instruction or supervision as assigned
- Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities.
- Experience successfully creating and/or modifying processes
- Ability to establish and maintain effective work relationships with students, faculty, staff, and the public
- Fundamental knowledge of policies and procedures regarding the reappointment, tenure, promotion, post tenure review, and phased retirement of tenure-track faculty
- Understanding of academic policies and procedures, including familiarity with the roles of other university divisions
- Proficiency in the use of multiple types of software programs, e.g. Microsoft Word, Excel, Outlook, PowerPoint and Bank of America Purchasing Card
- Experience with Banner systems
- Experience with leave keeping
Required Certifications or licensure
N/A
EEO Statement
UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents - except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs.
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNCW participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Special Notes to Applicants
PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the 'Work History' section before you apply for this position. Applications must be submitted through the online application system to be considered.
This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.