Principle Auto Group is hiring: Executive Assistant in Wilmington

University of North Carolina Wilmington | Wilmington, NC 28412

Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach.

Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full-time employees are eligible for dental, vision, and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following the date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.

Full-time employees are also eligible for the tuition waiver program which covers the cost of tuition and fees for up to three (3) undergraduate or graduate courses per academic year at UNCW or any other university within the UNC System. In addition, UNCW covers the cost of tuition and fees for one UNCW course each summer session.

As a full-time employee, UNCW also offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual, and family medical leave after 12 months of continuous service.

We also offer an abundance of training and development programs through our Dare to Learn Academy, and the employee assistance program, many of which are offered free of charge.

Recruitment Range: $46,900 - $52,127

Vacancy Number: S02628

Position Title: Executive Assistant

Working Title: Executive Assistant

Competency Level: Contributing

Home Department: Academic Affairs - 30000

Brief Summary of Work for this Position

The Executive Assistant coordinates day-to-day activities that support the operations and strategy for the Office of Academic Affairs and specifically Administration and Resource Management. This includes providing coordination and support to various AA initiatives within the resource management team, primary administrative support of the Associate Provost of Administration and Resource Management, and managing purchasing/travel/etc. processes. This position must be able to maintain positive relationships with campus partners and stakeholders to ensure initiatives continue to progress in a timely manner.

In support of the Office of the Provost, this position coordinates executive-level searches, plans and executes events, maintains office supply inventory, and supports facilities-related requests for the suite. This position interacts with a wide variety of academic and campus leaders.

Minimum Education and Experience Requirements

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred Education, Professional Skills, and Experience

• Experience in higher education.
• Ability to exercise judgement, tact, and discretion in dealing with a wide variety of administrators, faculty, staff, and members of the community.
• Solution-oriented with a can-do attitude; will seek out solutions to problems independently.
• Ability to manage multiple assignments, organize work, and establish work priorities with minimal supervision.
• Ability to analyze, interpret, and implement policy and procedural guidelines.
• Ability to coordinate a variety of resources in gathering information.
• Skilled at scheduling and maintaining quickly changing schedules.
• Ability to effectively manage and coordinate events and meetings.
• Experience with University purchasing processes and reconciliation.
• Ability to serve as the Designated Key Control (DKC) person for the Office of the Provost.
• Experience booking travel and conference reservations.
• Ample experience with Microsoft Office Word, Excel, PowerPoint, SharePoint, Teams, and Zoom.

Required Certifications or Licensure

N/A

Work Schedule

FTE: 1.0 (40 hours per week)
Months Per Year: 12 Months
Work Days: Monday to Friday
Work Hours: 8:00 a.m. - 5:00 p.m.
Type of Position: Permanent

Special Notes to Applicants

PLEASE NOTE: This posting will close at 11:59 PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the 'Work History' section before you apply for this position. Applications must be submitted through the online application system to be considered.

EEO Statement

At the University of North Carolina at Wilmington (UNCW), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity, and innovation, and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents - except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff, and students is critical to our success and paramount in being recognized for our global mindset.

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.