Executive Assistant Job at Taylor Hodson Staffing in Washington

Director, Northbound Executive Search Scheduling & Calendar Management Manage complex, high-volume calendars for senior leaders, ensuring effective meeting prioritization. Liaise professionally with internal stakeholders and external contacts to coordinate meetings via phone and email. Meeting & Event Coordination Organize logistics for both routine and high-level meetings or events, including agenda preparation, note-taking, and material distribution. Oversee setup for in-person and remote meetings (Zoom or similar platforms), including technology, room arrangements, and catering. Facilitate travel planning, including booking accommodations and transportation, and processing related reimbursements or honoraria. Documentation & Process Support Prepare and track expense reports, documentation, and administrative filings. Support invoice processing, subscriptions, and other financial documentation tied to departmental operations. Maintain and update organized filing systems, templates, shared trackers, and internal records. Team & Onboarding Support Coordinate new hire orientation logistics in partnership with department leads. Assist visiting team members and senior leaders by managing schedules, office access, and on-site logistics. Provide cross-functional administrative support, working closely with other admin professionals across departments. General Office & Operational Tasks Ensure smooth execution of onsite meetings, including guest reception, visitor registration, and catering arrangements. Contribute to a collaborative team environment by maintaining strong working relationships with peers in administrative roles. Seniority level Mid-Senior level Employment type Full-time Job function Administrative Industries Non-profit Organizations #J-18808-Ljbffr