Executive Assistant Job at Farmers Insurance DDHQ in Los Angeles

Overview

About The Role

• The executive assistant provides moderate to advanced, often confidential support to company executives by handling information requests and performing clerical functions such as preparing correspondence, receiving visitors and phone calls, arranging conference calls and managing calendars (including booking travel) for one or more executives as assigned.
• Uses judgment and initiative to determine the action necessary to manage both routine and unusual situations.

What Youll Accomplish

• Greets internal and external customers; handles general inquiries; refers more complex inquiries to appropriate department or individual.
• Uses good judgment and operates with a customer-centric approach to problem solving.
• Coordinate with Leadership team to run townhalls/all employee meetings within the department.
• Taking notes & action items in meetings.
• Organize basic projects.
• Organizes executive’s calendars and prioritizes requests as needed.
• Schedules and coordinates meetings, appointments and other activities.
• Contacts individuals to communicate schedule changes.
• Assists in compiling meeting agendas and speeches, etc.
• Compiles and analyzes basic information for inclusion in reports or presentation materials, at the direction of executive.
• Helps to prepare charts, graphs, tables, as necessary.
• Uses discretion in answering and screening telephone calls and emails as appropriate.
• Receives and assigns incoming mail to appropriate individual.
• Retrieves files and materials needed to address action items in mail/emails.
• Maintains records, confidential files, and hold/diary system.
• Does follow-up work as needed.
• May requisition, distribute and maintain supplies.
• Prepares expense reports and handles payments for expense items.
• May back up other Executive Assistants as needed.

Education & Experience

• High school diploma or equivalent required.
• Bachelor’s degree preferred.
• At least six years experience in an administrative capacity in a corporate setting.
• Proven advanced skills in Excel, PowerPoint, Word and Outlook.
• Note-taking & action items during meetings.
• Basic project skills.
• Ability to coordinate with Leadership in organizing and running townhall meetings.
• Ability to type accurately using standard business vocabulary and grammar.
• Strong verbal and written communication skills.
• Strong time management skills.
• Excellent organization and time management skills.

Benefits

• Farmers offers a competitive salary commensurate with experience, qualifications and location.
• CA Only: $28.85 - $45.90
• Bonus Opportunity (based on Company and Individual Performance)
• 401(k)
• Medical
• Dental
• Vision
• Health Savings and Flexible Spending Accounts
• Life Insurance
• Paid Time Off
• Paid Parental Leave
• Tuition Assistance
• For more information, review “What we offer” on https://www.farmers.com/careers/corporate/#offer

Workplace: Hybrid. Our hybrid work environment combines in-office and virtual days when within fifty miles of a Farmers corporate office; applicants beyond fifty miles may still be considered.

Job Location(s): US - CA - Woodland Hills

Anticipated application deadline: Open until filled; positions may close 8 to 21 days after posting.

Farmers will consider all qualified applicants, including those with criminal histories, in accordance with applicable law. Farmers is an Equal Opportunity Employer and does not discriminate in any employer/employee relations based on race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, marital status, military and veteran's status, or any other basis protected by applicable discrimination laws.