Executive Assistant Job at Farmers Insurance in Los Angeles

Overview

Executive Assistant role at Farmers Insurance — join to apply.

We are Farmers! We strive to deliver peace of mind to our customers by providing protection and comprehensive advice and delivering in the moments of truth. We are a high-performance culture focused on results and accountability, solving problems, and growing with our teams. This description reflects current responsibilities, qualifications, benefits, and workplace information for the role.

Responsibilities

• The executive assistant provides moderate to advanced, often confidential support to company executives by handling information requests and performing clerical functions such as preparing correspondence, receiving visitors and phone calls, arranging conference calls and managing calendars (including booking travel) for one or more executives as assigned.
• Uses judgment and initiative to determine the action necessary to manage both routine and unusual situations.
• Greets internal and external customers; handles general inquiries; refers more complex inquiries to appropriate department or individual.
• Uses good judgment and operates with a customer-centric approach to problem solving.
• Coordinate with Leadership team to run townhalls/all-employee meetings within the department.
• Taking notes and action items in meetings; organizes basic projects.
• Organizes executive calendars and prioritizes requests; schedules and coordinates meetings, appointments and other activities; communicates schedule changes.
• Assists in compiling meeting agendas and speeches; compiles and analyzes basic information for inclusion in reports or presentation materials, at the direction of an executive; helps prepare charts, graphs, and tables as necessary.
• Uses discretion in answering and screening telephone calls and emails as appropriate; receives and assigns incoming mail; retrieves files and materials needed to address action items.
• Maintains records, confidential files, and hold/diary system; follows up as needed; may requisition, distribute and maintain supplies; prepares expense reports and handles payments for expense items.
• May back up other Executive Assistants as needed.

Qualifications

• High school diploma or equivalent required; Bachelor’s degree preferred.
• At least six years of experience in an administrative capacity in a corporate setting.
• Proven advanced skills in Excel, PowerPoint, Word and Outlook; note-taking and action items during meetings; basic project skills.
• Ability to coordinate with leadership in organizing and running town hall meetings; accurate typing with standard business vocabulary and grammar.
• Strong verbal and written communication skills; strong time management and organization skills.

Education and Experience Details

• Education: High school diploma or equivalent required; Bachelor’s degree preferred.
• Experience: Six or more years in administrative role in a corporate setting; proficiency in Excel, PowerPoint, Word, Outlook; note-taking; basic project skills; town hall coordination.

Benefits

• Competitive salary commensurate with experience, qualifications and location. California range: $28.85 - $45.90.
• Bonus opportunity based on company and individual performance.
• 401(k); medical, dental, and vision insurance; Health Savings and Flexible Spending Accounts; life insurance.
• Paid time off and paid parental leave; tuition assistance.
• For more information, review “What we offer” on Farmers careers page.

Workplace and Location

Workplace: Hybrid. In-office at least three days per week and up to two days virtual for employees within fifty miles of a Farmers corporate office; applicants beyond fifty miles may be considered.

Job location: US - CA - Woodland Hills

Application and Hiring Notes

Anticipated application deadline: The recruitment process closes open positions within 8 to 21 days after posting. Please apply promptly if interested. Farmers is an equal opportunity employer and complies with applicable laws. Background checks and legal compliance statements apply where required.

As an Equal Opportunity Employer, Farmers does not discriminate based on race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, marital status, veteran status, or any other protected status.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative
• Industries: Financial Services, Insurance, and Consumer Services

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