MHW Search
This range is provided by MHW Search. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
$70,000.00/yr - $90,000.00/yr
MHW Search has exclusively partnered with a Real Estate Private Equity firm in Dallas. We are in search of an Executive Assistant. The ideal candidate will provide top-level assistance for high level executives. Please apply for more information.
Executive Support
- Provide direct support to the company’s two partners on both business and personal matters
- Manage calendars, schedule meetings, coordinate travel, and handle reservations
- Assist with tracking and follow up on projects, deadlines, and deliverables
- Prepare and edit reports, letters, presentations, and other documents on behalf of leadership
- Act as a gatekeeper and handle inbound communication (calls, emails, voicemails)
- Perform personal tasks (e.g. errands, booking travel, scheduling appointments, researching/purchasing gifts and other items, home maintenance coordination, taking vehicles for maintenance, paying bills, etc.)
- Utilize QuickBooks Online to manage basic bookkeeping tasks including recording and reconciling bank and credit card transactions and generating monthly P&L reports
- Prepare checks and bill payments, deposit checks, and monitor bank accounts
Office Administration
- Oversee office operations to keep the office organized and running smoothly
- Act as the point of contact for vendors, suppliers, and building management
- Order and manage office supplies, equipment, and snacks/drinks to keep the office stocked
- Ensure the office environment is clean and welcoming for visitors
- Maintain office records, contact databases, and filing systems (paper and digital)
- Maintain an organized, professional, and welcoming office environment
- Coordinate onboarding processes for new hires (e.g. IT setup, documentation, etc.)
- Assist with payroll processing and data collection (e.g., timesheets, PTO tracking, mileage reimbursements)
- Assist with managing benefits coordination including health insurance enrollment and communication
- Help implement and uphold company policies and best practices
Investor & Team Communication
- Serve as a liaison with investors regarding payments, documentation, and distribution of tax forms
- Maintain and manage a shared company calendar, coordinating internal meetings, team events and lunches
- Proactively monitor, organize, and respond to multiple email accounts
- Attend and take notes during weekly team meetings
General
- Proactively find tasks, anticipate needs and take initiative during slower periods
- Learning, implementing and utilizing new technologies for payroll processing, coordinating company tasks, reporting to investors, recurring company website updates and company LinkedIn posts
- Handle miscellaneous projects and tasks as assigned
- Use discretion and integrity while handling confidential information
Qualifications & Requirements
- Minimum of 3+ years of relevant experience
- Self-Starter with the ability to work in a fast-paced environment while mostly working independently
- Highly organized, thorough, and detail oriented
- Ability to multi-task, prioritize tasks, meet deadlines, and adapt to shifting demands
- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Ability to quickly adopt new technology
- Experienced with basic bookkeeping software (e.g. QuickBooks Online)
- Ability to take an unclear assignment and figure it out
- Strong written and verbal communication skills with a professional demeanor
Seniority level
- Mid-Senior level
Employment type
- Full-time
Job function
- Administrative and Finance
Industries
- Office Administration, Administrative and Support Services, and Real Estate