Executive Assistant Job at CVS Health in Hartford

Job Purpose and Summary

Provides executive administrative support services, such as scheduling coordination, document preparation and distribution, mail / email coordination, and other delegated Administrative Support for the SVP, Aetna Chief Medical Officer (CMO). Also may provide project management support as needed.

This role will independently provide advanced, diversified and confidential administrative support requiring broad experience, skill and knowledge of organization operations, policies and practices. Initiates correspondence, resolves complex inquiries, coordinates complex meetings and travel arrangements. Coordinates Manager's time commitments both internally and externally. Has authority to triage most issues in Manager's absence.

Primary Job Duties & Responsibilities

• Conducts routine complex administrative office coordination assuring smooth, timely, and efficient office operations for the department.
• Implements a high degree of customer service by fielding internal and external inquiries, finding resolutions, or redirecting as appropriate.
• Controls the internal and external department point of contact ensuring concise communication with employees, stakeholders, and members of the senior management.
• Manages workflow for incoming items to ensure that issues are directed to the appropriate area, particularly in Manager's absence. Monitors status of delegated items to ensure closure. Majority of work involves confidential business material.
• Triages telephone calls and emails, ensuring that correct action is taken without direction from the Managers. Organizes, prioritizes, and responds to mail or email or directs to appropriate area for response. Monitors status to ensure closure.
• Authorized to manage calendar, making all changes independently, for both internal and external executive time commitments. Manages daily calendar to ensure that priorities are accomplished and unplanned items are address appropriately.
• Organizes and maintains files of supervisor's correspondence, records etc. following up on pending matters.
• Schedules, tracks, and organizes department activities, such as leadership meetings and colleague activities that involve the CMO
• Provides meeting support, including developing and sending agendas and documenting and distributing meeting notes
• Authorized to approve expenditures up to assigned dollar amount.
• In Manager's absence, has authority to triage most issues.
• May draft correspondence for Manager's final approval
• Active participant in supporting team culture
• Leads or participates in special projects

Essential Qualifications and Functions

• 5+ years executive administrative support experience.
• High level of organizational and prioritization skills
• Excellent verbal and written communication skills
• Proficient in Microsoft Word, PowerPoint and XLS
• Proven ability to problem solve and decision make

Education

• Associate's degree or equivalent work experience.

Anticipated Weekly Hours

40

Time Type

Full time

Pay Range

The typical pay range for this role is:

$22.59 - $53.95

This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors. This position is eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range listed above.

Our people fuel our future. Our teams reflect the customers, patients, members and communities we serve and we are committed to fostering a workplace where every colleague feels valued and that they belong.

Benefits

• Affordable medical plan options, a 401(k) plan (including matching company contributions), and an employee stock purchase plan.
• No-cost programs for all colleagues including wellness screenings, tobacco cessation and weight management programs, confidential counseling and financial coaching.
• Benefit solutions that address the different needs and preferences of our colleagues including paid time off, flexible work schedules, family leave, dependent care resources, colleague assistance programs, tuition assistance, retiree medical access and many other benefits depending on eligibility.

For more information, visit https://jobs.cvshealth.com/us/en/benefits

We anticipate the application window for this opening will close on: 09/11/2025

Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state and local laws.

We are an equal opportunity and affirmative action employer. We do not discriminate in recruiting, hiring, promotion, or any other personnel action based on race, ethnicity, color, national origin, sex/gender, sexual orientation, gender identity or expression, religion, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.