Aston Carter is hiring: Executive Administrative Assistant in Austin

Executive Administrative Assistant

The Executive Administrative Assistant will provide essential support to the VP of Systems Engineering. The ideal candidate will thrive in a fast-paced environment and be proficient in using internal IT systems for travel, purchasing, and communication. Competency in MS Office applications, including Outlook, Excel, and PowerPoint, is required. This role demands excellent interpersonal, organizational, and project management skills, integrity, and the ability to handle confidential information with sensitivity.

Responsibilities

• Apply excellent judgment in interactions with leaders, customers, and global teams.
• Manage executive schedules and calendars, and coordinate meeting logistics.
• Make equipment and supply purchases, and reconcile purchasing card spending.
• Book itineraries for domestic and international travel and submit expense reports.
• Prepare and submit applications for travel visas.
• Enter purchase order requisitions, track approvals in Coupa, and navigate SAP for vendor invoice approvals.
• Coordinate with facilities for onsite repairs and manage travel and logistics for offsite staff meetings when needed.
• Initiate domestic and international shipping requests for the direct team.
• Review and approve international shipping requests through SICAT.
• Support social events, event planning logistics, and community engagement for local teams as part of the admin team.
• Drive and coordinate quarterly communication town hall meetings and logistics.

Essential Skills

• 5+ years of experience as an Executive Administrative Assistant.
• Highly attentive to detail with a thorough and thoughtful approach to work.
• Ability to manage workflow interruptions professionally and productively.
• Capable of decision-making and prioritizing daily tasks, anticipating needs, and proposing solutions.
• Collaborative and able to work with a diverse team of professionals.
• Proactive in anticipating the needs of executives and resourceful under pressure.
• Adept at learning new internal IT systems as needed (e.g., Concur, Coupa, SICAT, and SAP).
• Proficiency in MS Office applications including Outlook, Excel, PowerPoint, SharePoint, and Teams.

Additional Skills & Qualifications

• Bachelor's degree.
• Experience in the semiconductor industry.

Work Environment

This role requires onsite work five days a week, Monday through Friday, from 8am to 5pm. The position offers high executive exposure and is based in a dynamic and engaging environment.

Job Type & Location

This is a Contract to Hire position based out of Austin, Texas.

Pay and Benefits

The pay range for this position is $25.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Austin, TX.

Application Deadline

This position is anticipated to close on Sep 30, 2025.