Children's National Medical Center is hiring: Senior Executive Assistant in Wash

The Senior Executive Assistant provides high-level administrative support to the Executive Vice President and CIO of the Information Services Department in a dynamic, fast-paced environment. This role requires exceptional organizational skills, discretion, and the ability to manage complex and confidential tasks independently with minimal guidance. Responsibilities Executive Support: Manage heavy calendar scheduling, coordinate meetings across multiple time zones, and handle all aspects of travel planning and logistics. Communication & Coordination: Serve as a liaison between the Executive Vice President and internal/external stakeholders, ensuring timely and professional communication. Document Preparation: Draft, edit, and prepare correspondence, reports, presentations, and other materials with a high degree of accuracy and professionalism. Operational Support: Submit and track expenses, process timecards, and manage office supplies and resources. Project & Program Involvement: Support strategic initiatives and special projects, with opportunities to lead or coordinate program activities. Confidentiality & Discretion: Handle sensitive information with the utmost confidentiality and professionalism. Team Collaboration: Provide guidance to staff and collaborate effectively with cross-functional teams. Work Environment There are 2 on-site locations this role will report to depending on executive\'s schedule: Children\'s National Hospital - 111 Michigan Ave., NW Washington, DC Children\'s National Inventa Campus - 1 Inventa Pl, Silver Spring, MD Qualifications Minimum Education Bachelor\'s Degree (Required) Relevant experience beyond the minimum required work experience may substitute for the educational requirement on a 1-to-1 ratio (i.e. one year of relevant work experience equals one year of required education) Minimum Work Experience 5 years Related administrative or secretarial experience, preferably in a challenging and fast-paced environment (Required) Required Skills/Knowledge Demonstrate proven ability to analyze and interpret data, prepare complex reports, ensure compliance with policies/procedures, track budgets and timelines, coordinate scheduling of large, multi-disciplinary meetings, and organize files and correspondence. Administrative and Secretarial Responsible to schedule appointments and arrange meetings, conferences and travel; ensure the executive\'s knowledge of schedule 24 hours in advance; may create meeting agendas, sit in meetings and take minutes. Organize and maintain the executive\'s correspondence and records, follow up on pending matters with limited direction and provide feedback in a timely manner. Facilitate and expedite workflow within the executive\'s scope of oversight; initiate follow-up action as needed. Research a wide variety of information requests independently; analyze and interpret data from a variety of sources, and prepare trends and status reports for the executive. May perform some Office Manager duties. Communication Serve as a liaison to other executives, assistants, internal and external customers. Communicate and/or coordinate the executive\'s instructions and desires with various individuals and/or departments/divisions; furnish and obtain information from others as needed. Receive and screen calls, correspondence, and/or visitors for the executive. Answer routine inquiries, and obtain/furnish information to save the executive\'s time. Office Technology Organize and prepare complex documents requiring the integration of multiple office technology and software applications. Integrate varying software and learn new computer applications to meet unique work needs and improve productivity. May serve as a resource to others on a variety of subjects to include office equipment, software applications, and information processing procedures. Project Management/ Coordination Prioritize and manage/coordinate project(s), and follow through on issues in a timely manner. Delegate tasks to lower level staff as needed. May oversee and guide the workflow of lower level staff. Safety Speak up when team members appear to exhibit unsafe behavior or performance Continuously validate and verify information needed for decision making or documentation Stop in the face of uncertainty and takes time to resolve the situation Demonstrate accurate, clear and timely verbal and written communication Actively promote safety for patients, families, visitors and co-workers Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance Organizational Accountabilities Budgeting and Planning Assist in the formulation of budget, business planning, and related planning functions. Help track the overall budget for the executive by monitoring budget reports and reporting expenditures and allocation of funds and resources on a regular and timely basis. May process invoices, reimbursements and other payments. Organizational Commitment/Identification Partner in the mission and upholds the core principles of the organization Committed to diversity and recognizes value of cultural ethnic differences Demonstrate personal and professional integrity Maintain confidentiality at all times Customer Service Anticipate and responds to customer needs; follows up until needs are met Teamwork/Communication Demonstrate collaborative and respectful behavior Partner with all team members to achieve goals Receptive to others\' ideas and opinions Performance Improvement/Problem-solving Contribute to a positive work environment Demonstrate flexibility and willingness to change Identify opportunities to improve clinical and administrative processes Make appropriate decisions, using sound judgment Cost Management/Financial Responsibility Use resources efficiently Search for less costly ways of doing things Primary Location District of Columbia-Washington #J-18808-Ljbffr