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24 Seven Talent

Executive Assistant – Minneapolis Job at 24 Seven Talent in BLOOMINGTON

24 Seven Talent, BLOOMINGTON, MN, United States

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Job Description

Executive Assistant

Josten’s is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support as a backfill for Carissa Ruelle. This full-time position is ideal for a detail-oriented professional who thrives in a fast-paced environment and is committed to maintaining the highest standards of confidentiality and efficiency.

Key Responsibilities

  • Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.
  • Prepare, review, and edit correspondence, reports, and presentations with exceptional attention to detail.
  • Serve as a primary point of contact between executives, internal teams, clients, and stakeholders.
  • Organize and facilitate meetings, including agenda preparation, minute-taking, and follow-up on action items.
  • Assist with special projects and initiatives as directed by executive leadership.
  • Maintain confidential records and files, ensuring data integrity and security at all times.
  • Handle expense reporting, invoice processing, and other administrative tasks as needed.

Qualifications

  • Proven experience as an executive assistant or similar administrative role supporting senior leaders.
  • Exceptional organizational skills with the ability to prioritize tasks and manage multiple deadlines.
  • Excellent written and verbal communication abilities.
  • Discretion in handling sensitive information and maintaining confidentiality.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms.
  • Bachelor’s degree or equivalent work experience preferred.

Seniority level

  • Seniority level

    Mid-Senior level

Employment type

  • Employment type

    Full-time

Job function

  • Job function

    Administrative

  • Industries

    Staffing and Recruiting

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