Executive Assistant – 157873 Job at Atrium in New York

Overview

About Atrium What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team.

Client Overview Our client is a full-service finance firm specializing in wealth management, investment advisory, and corporate financial solutions. With a team of seasoned analysts and advisors, the firm provides tailored strategies to help clients achieve long-term financial growth and stability. Our client services a diverse clientele, including individuals, small businesses, and institutional investors. They are looking to add an experienced Executive Assistant to their team. This position for an Executive Assistant is a fantastic opportunity for a highly capable and driven professional. Our client values initiative, clarity in communication, and a passion for organizational excellence. If you are ready to take the next step in your Executive Assistant career with a thriving agency, apply today.

Salary/Hourly Rate $85k – $95k Annually, Depending on experience

Position Overview

The Executive Assistant will provide high-level administrative support to the C-suite team within the firm, ensuring smooth day-to-day operations and helping drive organizational efficiency. The Executive Assistant will be responsible for managing complex calendars, coordinating meetings and travel, preparing reports and presentations, and acting as a liaison between executives and internal/external stakeholders.

Responsibilities

• Manage complex calendars, scheduling meetings across time zones.
• Coordinate travel arrangements and prepare itineraries.
• Handle confidential correspondence and materials with discretion.
• Support preparation for meetings, including agendas, notes, and follow-ups.
• Assist with light project management and internal team communications.
• Liaise with clients and external partners on behalf of executives.
• Track and manage expense reports and reimbursements.
• Maintain task lists and help prioritize executive workload.

Required Experience/Skills

• 5+ years of experience as an Executive Assistant supporting senior leaders.
• Proven track record in managing multiple priorities under tight deadlines.
• Excellent verbal and written communication skills.
• Strong attention to detail and organizational skills.

Preferred Experience/Skills

• Previous support of C-suite executives.
• Proficient in Google Workspace, Slack, and Zoom.
• Ability to anticipate needs and problem-solve independently.

Education Requirements

• Bachelor’s degree is required.

Benefits

• Competitive compensation and performance-based bonuses.
• Flexible hybrid work environment.
• Medical, dental, and vision coverage.
• 401(K) plan with employer match.
• Generous PTO.

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

EOE/M/F/D/V/SO

Position ID: 157873