Executive Administrative Assistant Job at Child Care Resources Inc in Smyrna

Overview

We are seeking a highly organized, detail-oriented, and proactive Executive Administrative Assistant to support our executive leadership team. The ideal candidate will act as a gatekeeper and problem solver—handling a wide range of administrative and executive support-related tasks with discretion and professionalism.

Responsibilities

• Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements.
• Prepare, edit, and manage correspondence, reports, and presentations.
• Act as the primary point of contact between executives and internal/external stakeholders.
• Plan and coordinate meetings, conferences, and special events; manage agendas and take minutes when necessary.
• Handle confidential and sensitive information with the highest level of discretion.
• Monitor and manage email communications and follow up on action items.
• Assist with project management and execution of strategic initiatives.
• Maintain filing systems and office organization.
• Support other administrative team members as needed.

Qualifications

• Proven experience as an Executive Assistant, Senior Administrative Assistant, or similar role.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools.
• Ability to work independently and collaboratively in a fast-paced environment.
• High level of professionalism and confidentiality.
• Bachelor’s degree or equivalent experience preferred.

Nice To Haves

• Experience supporting C-level executives.
• Familiarity with project management tools (e.g., Asana, Trello, Monday.com).
• Strong problem-solving skills and ability to anticipate needs.

Benefits

• Flexible schedule and remote work options
• Wellness program perks
• Continuing education opportunities
• Competitive compensation
• Supportive and collaborative work environment

Work Remotely

Fully Remote