GitMax is hiring: Executive Personal Assistant in New York

Overview

We are looking for an experienced Executive Assistant to support the Chief Compliance Officer of a leading financial services organization in New York. This is a unique opportunity for a highly organized, proactive, and detail-oriented professional to step into a hybrid role that combines executive support with light project coordination.

The ideal candidate will bring 3+ years of experience as an EA in a corporate setting and thrive in a fast-paced, high-compliance environment.

Key Responsibilities

• Provide full executive administrative support to the Chief Compliance Officer, including calendar management and meeting coordination.
• Handle scheduling, agenda preparation, and logistics for internal and external meetings.
• Assist with light project management: update spreadsheets, track tasks, and manage deadlines.
• Manage regulatory requests by downloading, organizing, and uploading documents as needed.
• Maintain confidentiality with sensitive information and ensure timely follow-up on priorities.
• Serve as a key liaison between the Chief Compliance Officer and internal/external stakeholders.

Requirements

• 3+ years of proven experience as an Executive Assistant, ideally within financial services, legal, or highly regulated industries.
• Strong organizational skills and ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint).
• Experience handling confidential information with discretion.
• A proactive and resourceful mindset with strong problem-solving abilities.

Conditions & Details

• Location: Hybrid role, working from the NY office.
• Schedule: Monday–Friday, 8:30 AM – 5:30 PM.
• Process: 1st round interview with HR, followed by 2nd round with Hiring Manager.
• Type: Temp-to-Perm contract.

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