Oakleaf Partnership is hiring: Executive Assistant in New York

Overview

Executive Assistant to the CEO

Location: New York City (Hybrid – 4 days in office, 1 day remote)

Compensation: $110,000 – $140,000

Schedule: Monday – Friday, circa 40 hours, flexibility required

Organization Profile: global professional services company

A leading privately held professional services organization is seeking an Executive Assistant to support the Chief Executive Officer. This is a high-visibility role supporting a demanding but personable executive, with substantial global commitments who values excellence, discretion, and professionalism. We are looking for a proactive, highly organized, and resourceful individual who thrives in a fast-paced environment and can confidently manage a wide range of executive-level responsibilities.

Key Responsibilities

• Provide comprehensive administrative support to the CEO, including calendar management, travel arrangements (domestic and international), expense management, and day-to-day scheduling.
• Serve as the primary point of contact between the CEO and internal/external stakeholders, including board members and senior leadership.
• Support preparation of board reports, presentations, and meeting materials; attend meetings, take minutes, and ensure timely follow-up on action items.
• Coordinate internal and external communications, including sensitive and confidential matters.
• Manage logistics for executive dinners, events, and other engagements.
• Anticipate needs and proactively resolve challenges to enable the CEO to focus on strategic priorities.
• Maintain flexibility to support occasional overtime, evening events, and high-demand periods.

Qualifications

• Proven experience supporting C-level executives, ideally within professional services, financial services, or law firms.
• Exceptional organizational skills and attention to detail, with the ability to juggle competing priorities.
• Strong written and verbal communication skills, comfortable drafting and editing high-level correspondence.
• Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word); familiarity with Salesforce is a plus.
• Experience with expense and travel management systems preferred.
• Ability to exercise discretion, maintain confidentiality, and demonstrate professionalism at all times.
• Flexible and adaptable, with the capacity to work extended hours as needed.

Ready to apply?

If you would like to be considered for this opportunity or have any questions, please apply or contact rileygarnett@oakleafpartnership.com for more information and the full job description.