Executive Assistant 3 Job at Ursus in McLean

JOB TITLE: Executive Assistant 3
LOCATION: McLean, VA (hybrid)
PAY RANGE: $50.00 - $59.34/hr
DURATION: 5 months - LOA coverage

TOP 3 SKILLS:

• 5+ years of experience as an Executive Assistant, preferably supporting a similar level of leadership.
• Professional, completely discrete and able to work with highly confidential matters.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).

COMPANY:
Our client is a global leader in creative software, offering innovative tools for digital media creation, design, and marketing.

The opportunity
We are seeking an Executive Assistant to support the Vice President of Public Sector and several Senior Directors in the team. This role is responsible for providing diverse operational and administrative support from daily calendar and meeting management to special projects. The ideal candidate will be able to go into the McLean office when the Vice President is in. You'll be an organized self-starter that skillfully prioritizes and artfully juggles multiple demands with good judgment and attention to detail. You demonstrate a high degree of confidentiality and discretion, resourcefulness, timeliness, and ability to anticipate needs with a minimum amount of guidance in a dynamic environment. Key attributes include the desire to build relationships, a strong willingness to help and support, and ability to be decisive and thrive in a fast-paced, ever-changing environment.

What you’ll do

• Support a fast-paced organization to optimize their success.
• Calendar management - coordinate all meetings for the VP, Public Sector, and Senior Directors, including but not limited to team meetings, offsite meetings, board meetings, speaking engagements and meetings with internal and external business partners.
• The candidate will understand the nuances of customer etiquette as well as how to engage both internal Executives and external contacts at the government level.
• Possess a high degree of discretion and confidentiality; exhibit sound judgment in handling sensitive materials.
• Travel planning & support.
• Process business expense reimbursement requests, invoices and PO handling with precision. Manage all open purchase orders.
• Problem solving – anticipate and resolve challenges with initiative and efficiency; proactively identify ways to improve how we work.
• Project Management skills as well as prioritizing work and balancing several workstreams at a time
• Partner closely with the IT organization and internal partners in preparation for meetings
• Coordinate assistance with office space and equipment in McLean.
• Maintain organization distribution lists and org charts, ability to review data with a keen attention to detail.
• Supports and owns specialist projects on an as-needed basis.

What you need to succeed

• High School Degree and/or Bachelor’s Degree or equivalent work experience.
• 5+ years of experience as an Executive Assistant, preferably supporting a similar level of leadership.
• Strong organizational skills, attention to detail and timely follow-through.
• Professional, completely discrete and able to work with highly confidential matters.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint). Experience with Concur and Ariba is a plus.
• Previous experience in supporting Public Sector organizations a plus.

BENEFITS SUMMARY: Individual compensation is determined by skills, qualifications, experience, and location. Compensation details listed in this posting reflect the base hourly rate or annual salary only, unless otherwise stated. In addition to base compensation, full-time roles are eligible for Medical, Dental, Vision, Commuter and 401K benefits with company matching.

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