Overview
This role is based at Hilton's corporate office in McLean, VA. As an Administrative Assistant in our Luxury Brands organization reporting to the SVP Global Category Head of Luxury Brands, you will provide administrative support related to maintaining calendars, coordinating meetings, travel itineraries, expense reports, processing invoices, and developing and maintaining documents and presentation materials. You will support the Senior Vice President (1) and the SVP's team of Vice Presidents (4) to ensure leaders stay on-target and aware of priorities, while building positive partnerships with our global team and external partners.
What Your Day-to-day Will Be Like
- Schedule and manage the leader's calendars, including booking travel itineraries, reservations, meeting dates, locations, equipment, and catering; track travel visas, passport renewals, and Global Entry expirations.
- Support an international team with leaders who work across multiple time zones.
- Complete and submit expense reports (with consideration to currencies).
- Draft and prepare documents, reports, correspondence, emails, and presentations; take meeting minutes as required.
- Act as a liaison within the Luxury Brands team and between Hilton's other departments as well as between external owners, development teams, and agency partners.
How You Will Collaborate With Others
- Coordinate with fellow administrative assistants to schedule meetings with senior executives and teams; secure meeting rooms, supplies, and catering as needed.
- Coordinate large team meetings and external events/outings.
What Deliverables You Will Take Ownership Of
- Maintain contact lists, files, and office equipment/supplies.
- Track and maintain budgets and processing/tracking of invoices.
- Maintain and input payroll-related functions.
- Complete special projects as required.
Why You’ll Be A Great Fit
You Have These Minimum Qualifications
- Five (5) years of administrative experience.
- Proven experience supporting Senior Leaders in a large, global, highly matrixed environment across multiple time zones.
- Exceptional time-management and organizational skills.
- Experience with MS Office programs (Outlook, Word, PowerPoint, Excel).
- Demonstrated excellence in handling multiple executives’ calendars.
- Experience booking international travel and supporting flexible hours to accommodate international needs.
It Would Be Useful If You Have
- Associate's Degree/College Diploma.
- Seven (7) years of professional experience.
- Prior experience and knowledge in the hospitality industry.
What It Is Like Working For Hilton
Hilton is a global hospitality company with a diverse portfolio of brands and a history of recognizing Team Members as leaders. We are committed to an award-winning workplace culture and to opportunities that support personal and professional growth.
Work Details
- Work Location: Hilton - Shared Services, McLean
- Schedule: Full-time
- Brand: Hilton Corporate
- Shift: Day Job
- Job Level: Team Member