Senior Executive Assistant Job at Rose International in New York

Overview

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements, and providing other administrative tasks.

Date Posted: 09/09/2025

Hiring Organization: Rose International

Position Number: 488267

Industry: Financial Services

Job Title: Senior Executive Assistant

Job Location: New York City, NY, USA, 10013

Work Model: Hybrid

Work Model Details: Hybrid - 4 days onsite and 1 day remote

Shift: 9 AM to 5 PM EST

Employment Type: Temporary

FT / PT: Full-Time

Estimated Duration (In months): 5

Min Hourly Rate ($): 30.00

Max Hourly Rate ($): 36.00

Must Have Skills / Attributes: Communications, Executive Assistant, Financial Analysis, Microsoft Office

Experience Desired: Office administration experience in a large or complex organization (preferably financial services) (5+ yrs); Proficient in Microsoft Office, including Excel and PowerPoint (5+ yrs); Experience in managing calendars, travel arrangements, and expense reports for senior executives (5+ yrs); Experience with Procure to Pay systems and Travel & Expense systems (like Concur) (5+ yrs)

Required Minimum Education: Bachelor’s Degree

Notes: C2C is not available

Responsibilities (Job Duties)

• Directly supports a Managing Director and generally supports an entire department
• Manages day-to-day calendar(s) of senior management
• Coordinates all aspects of executive-level manager appointments, meetings, receptions, and conference calls
• May prepare and review materials and correspondence for meetings
• Assist with the creation / modification of presentations, spreadsheets, and other various documents
• Coordinates travel arrangements; prepares and distributes schedules / agendas for travel
• Prepares, reconciles, and tracks expense reports through the Travel and Entertainment Expense system
• Orders supplies and processes invoices through the Procure to Pay system
• Process and follow-up on Virtual Requests
• Assists in ad-hoc reports and special projects as needed
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the company's reputation and safeguarding its clients and assets, by driving compliance with applicable laws, rules, and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct, and business practices, and escalating, managing, and reporting control issues with transparency.
• Only those lawfully authorized to work in the designated country associated with the position will be considered.
• Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.

Qualifications

• Required Education: Bachelor’s Degree (Bachelor's / University degree or equivalent experience)
• Previous office administration experience, preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail-oriented
• Very organized, proactive, can multitask, excellent in Excel and PowerPoint

Benefits

For information and details on employment benefits offered with this position, please visit here. Should you have any questions / concerns, please contact our HR Department via our secure website.

California Pay Equity

For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.