Executive Administrative Assistant Job at Clear Way Real Estate in Los Angeles

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• Manage daily communications, including emails, texts, and CRM check-ins (birthdays, milestones, anniversaries)
• Plan and prioritize weekly and monthly workflows for lead generation, client touchpoints, and events
• Assist with regular trainings, backend process support, and office organization
  
  

What You'll Do

• Day-to-Day Support + Admin
• Manage daily communications, including emails, texts, and CRM check-ins (birthdays, milestones, anniversaries)
• Plan and prioritize weekly and monthly workflows for lead generation, client touchpoints, and events
• Assist with regular trainings, backend process support, and office organization
  
  

Marketing + Client Experience

• Draft newsletters, manage social media content (Instagram, Facebook, LinkedIn, TikTok), and handle posting
• Coordinate client concierge services (transportation, reservations, moving support)
• Design and execute post-closing marketing campaigns (farming, print materials, sphere outreach)
  
  

Event + Community Engagement

• Support the planning and execution of open houses, broker tours, and appreciation events
• Research local events, volunteer opportunities, and ways to increase brand presence in the community
• Keep the team updated on city happenings (restaurant openings, civic events, market shifts)
  
  

Client Management + CRM

• Assist with building and maintaining CRM (adding clients, tracking both sides of a transaction, and maintaining nurture campaigns)
• Follow up with past clients and leads at every stage of the sales funnel
• Develop and maintain SOPs, templates, and onboarding documentation for smooth team operations
  
  

Buyer Support

• Schedule and host showings, coordinate inspections, write offers, and support clients during escrow
• Customize and deliver closing gifts, arrange key/lock changes, and assist with home warranty selection
• Build Compass Collections, set up buyer consultations, and develop website/video content for BRBC
  
  

Seller Support

• Attend listing appointments, oversee prep (repairs, staging, photography), and input MLS listings
• Coordinate open houses from signage to hosting and follow-up
• Manage marketing assets (MLS copy, brochures, social media, email)
• Interface with HOAs, vendors, and inspectors for seamless listing execution
  
  

Who Are You

• Local to Lake Balboa or the surrounding San Fernando Valley areas
• Real estate license preferred (or actively working toward one)
• Incredibly organized, calm under pressure, and naturally resourceful
• Tech-savvy and comfortable navigating new tools, CRMs, and platforms
• Personable, flexible, and capable of working with a range of personalities
• Committed to providing 5-star service to clients, team members, and vendors
• Available Monday–Friday, 10 AM–6 PM, with occasional evening/weekend availability
  
  

Compensation + Perks

• $50,000 base salary
• Performance-based bonuses tied to transaction volume and team growth
• Paid holidays and vacation
• Mentorship and training in all facets of real estate, with the opportunity to grow within the company
• A fun, driven, and mission-minded work environment
  
  

Compensation: $50,000 + Performance Bonuses

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Real Estate Agents and Brokers

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