Executive Assistant-Senior Job at Intermountain Health in Salt Lake City

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Base pay range

$29.00/hr - $44.00/hr

Job Description

The Executive Assistant - Senior proactively anticipates needs to support a variety of administrative functions for a system executive leader or leadership team with significant system influence in a time sensitive, accurate, and confidential nature using discretion and diplomacy.

Responsibilities

• Partner with the leader on task management and coordinate high-stakes, strategic initiatives; serve as a liaison with internal and external stakeholders. Work may involve system-level coordination across multiple markets, facilities, sites, service lines/departments, and boards.
• Understand the business strategy and act as an auxiliary member of the leadership team, supporting team goals and priorities; develop procedures and processes to ensure successful execution of team strategy. Create and modify documents and presentations, track performance metrics, and act as a thought partner to assigned leader(s).
• Provide advanced meeting support including event coordination, remote meeting management, facilitation and creation of meeting materials, and management of multimedia needs.
• Proactively manage executive calendars and email, correspondence, travel/expense management, respond to inquiries and requests, and support system needs and priorities. May supervise other administrative caregivers.

Skills

• Team Support
• Meeting Facilitation
• Answering Telephones
• Office Administration
• Communication
• Interpersonal Communication
• Leadership
• People Management
• Organizing Meetings
• Meeting Management

Required Qualifications

• Demonstrated experience supporting an executive director, multiple managers, or a functional area in an office setting or system leader
• Ability to work efficiently and effectively in an independent manner
• Ability to exercise sound judgment and professional behavior while acting decisively
• Strong organizational and problem-solving skills with high attention to detail
• Experience managing calendars, correspondence, travel/expenses, remote and in-person meetings
• Strong interpersonal skills with internal and external senior-level leaders
• Proficient verbal and written communication skills including discernment, spelling, punctuation, and grammar
• Proficient time management with ability to prioritize and flex work to align with business priorities
• Ability to manage conflicting priorities without loss of composure

Preferred Qualifications

• Bachelor’s degree from an accredited institution (degree verified)
• Experience in a matrixed healthcare setting
• Leadership experience (training others, coordinating work, leading projects, supervising others)

Physical Requirements

• Ongoing need to see and read information, labels, documents, and monitors; assess customer needs.
• Frequent interactions requiring verbal communication and listening with quick understanding of needs and issues.
• Manual dexterity for handling complex and delicate supplies and equipment; frequent computer use.
• Role may require driving a vehicle, with ability to sit, see, and read traffic signs.

Location

Intermountain Health Primary Children’s Hospital

Work City

Salt Lake City

Work State

Utah

Scheduled Weekly Hours

40

The hourly range for this position is listed below. Actual hourly rate dependent upon experience.

$29.05 - $44.24

We care about your well-being – mind, body, and spirit – and offer a comprehensive benefits package to promote wellness and engagement.

Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

All positions subject to close without notice.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative
• Industries: Hospitals and Health Care