Senior Executive Assistant Job at Children’s National in Washington

Senior Executive Assistant-(250002J2)

The Senior Executive Assistant provides high-level administrative support to the Executive Vice President and CIO of the Information Services Department in a dynamic, fast-paced environment. This role requires exceptional organizational skills, discretion, and the ability to manage complex and confidential tasks independently with minimal guidance.

Executive Support

• Manage heavy calendar scheduling, coordinate meetings across multiple time zones, and handle all aspects of travel planning and logistics.

Communication & Coordination

• Serve as a liaison between the Executive Vice President and internal / external stakeholders, ensuring timely and professional communication.

Document Preparation

• Draft, edit, and prepare correspondence, reports, presentations, and other materials with a high degree of accuracy and professionalism.

Operational Support

• Submit and track expenses, process timecards, and manage office supplies and resources.

Project & Program Involvement

• Support strategic initiatives and special projects, with opportunities to lead or coordinate program activities.

Confidentiality & Discretion

• Handle sensitive information with the utmost confidentiality and professionalism.

Team Collaboration

• Provide guidance to staff and collaborate effectively with cross-functional teams.

Work Environment

There are 2 on-site locations this role will report to depending on executive’s schedule :

• Children’s National Hospital – 111 Michigan Ave., NW Washington D.C.
• Children’s National Inventa Campus – 1 Inventa Pl, Silver Spring, MD

Qualifications

Minimum Education

• Bachelor\'s Degree (Required)
• Relevant experience beyond the minimum required work experience may substitute for the educational requirement on a 1-to-1 ratio (i.e. one year of relevant work experience equals one year of required education)

Minimum Work Experience

5 years Related administrative or secretarial experience, preferably in a challenging and fast-paced environment (Required)

Required Skills / Knowledge

Demonstrate proven ability to analyze and interpret data, prepare complex reports, ensure compliance with policies / procedures, track budgets and timelines, coordinate scheduling of large, multi-disciplinary meetings, and organize files and correspondence.

Functional Accountabilities

Administrative and Secretarial

• Responsible to schedule appointments and arrange meetings, conferences and travel; ensure the executive\'s knowledge of schedule 24 hours in advance; may create meeting agendas, sit in meetings and take minutes.
• Organize and maintain the executive\'s correspondence and records, follow up on pending matters with limited direction and provide feedback in a timely manner.
• Facilitate and expedite workflow within the executive\'s scope of oversight; initiate follow-up action as needed.
• Research a wide variety of information requests independently; analyze and interpret data from a variety of sources, and prepare trends and status reports for the executive.
• May perform some Office Manager duties.

Communication

• Serve as a liaison to other executives, assistants, internal and external customers.
• Communicate and / or coordinate the executive\'s instructions and desires with various individuals and / or departments / divisions; furnish and obtain information from others as needed.
• Receive and screen calls, correspondence, and / or visitors for the executive.
• Answer routine inquiries, and obtain / furnish information to save the executive\'s time.

Office Technology

• Organize and prepare complex documents requiring the integration of multiple office technology and software applications.
• Integrate varying software and learn new computer applications to meet unique work needs and improve productivity.
• May serve as a resource to others on a variety of subjects to include office equipment, software applications, and information processing procedures.

Project Management / Coordination

• Prioritize and manage / coordinate project(s), and follow through on issues in a timely manner.
• Delegate tasks to lower level staff as needed.
• May oversee and guide the workflow of lower level staff.

Safety

• Speak up when team members appear to exhibit unsafe behavior or performance
• Continuously validate and verify information needed for decision making or documentation
• Stop in the face of uncertainty and take time to resolve the situation
• Demonstrate accurate, clear and timely verbal and written communication
• Actively promote safety for patients, families, visitors and co-workers
• Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance

Organizational Accountabilities

Budgeting and Planning

• Assist in the formulation of budget, business planning, and related planning functions.
• Help track the overall budget for the executive by monitoring budget reports and reporting expenditures and allocation of funds and resources on a regular and timely basis.
• May process invoices, reimbursements and other payments.

Organizational Commitment / Identification

• Partner in the mission and upholds the core principles of the organization
• Committed to diversity and recognizes value of cultural ethnic differences
• Demonstrate personal and professional integrity
• Maintain confidentiality at all times

Customer Service

• Anticipate and responds to customer needs; follows up until needs are met

Teamwork / Communication

• Demonstrate collaborative and respectful behavior
• Partner with all team members to achieve goals
• Receptive to others’ ideas and opinions

Performance Improvement / Problem-solving

• Contribute to a positive work environment
• Demonstrate flexibility and willingness to change
• Identify opportunities to improve clinical and administrative processes
• Make appropriate decisions, using sound judgment

Cost Management / Financial Responsibility

• Use resources efficiently
• Search for less costly ways of doing things

Primary Location

: District of Columbia-Washington

Work Locations

: CN Hospital (Main Campus)111 Michigan Avenue NWWashington20010

Job

: Non-Clinical Professional

Organization

: OperationsPosition Status : R (Regular)-FT - Full-TimeShift : DayWork Schedule : 8-5; as needed outside business hours

Job Posting

: Sep 10, 2025, 11 : 47 : 54 AM

Full-Time Salary Range

: 67350.4-112257.6