Secured Tech is hiring: Executive Administrative Assistant in Fortville

Overview

Secured Tech is a fast-growing company in the K–12 educational technology space, and we’re looking for a detail-driven, tech-savvy Executive Assistant to support our Director of Operations. This in-office role is ideal for someone who excels at keeping a high-performing leader organized and efficient through smart calendar coordination, communication triage, documentation, and project support.

The Executive Assistant will play a crucial role in streamlining day-to-day operations, supporting internal communication, and acting as a trusted partner to the Director by helping manage priorities, flag urgent needs, and stay ahead of what’s coming next.

Key Responsibilities

• Administrative & Communication Support: Triage and organize email inbox and Slack messages based on urgency and required input, drafting basic responses when appropriate
• Serve as a communication buffer when necessary, tactfully redirecting or escalating inquiries
• Coordinate internal and external communications with clarity, professionalism, and a sense of urgency
• Support documentation of internal processes
• Manage and maintain the organization of internal resources in the department’s shared drive
• Calendar & Meeting Management: Provide calendar management and oversight, including scheduling, rescheduling, and time blocking, to optimize daily work around priorities
• Take clear and actionable notes in meetings, logging outcomes and follow-up tasks in tools like Monday.com or HubSpot as needed to ensure alignment and execution
• Prepare briefs, agendas, and recaps to support the productivity and efficiency of meetings
• Project Coordination & Task Tracking: Help manage timelines and milestones for cross-functional projects by delegating and following up on the status of tasks assigned by the Director
• Provide updates to stakeholders as needed on project progress
• Travel & Expense Management: Occasionally book travel and lodging, create basic itineraries, and manage scheduling logistics
• Submit and track expense reimbursements on the Director’s behalf
• Data and Systems Support: Pull and share reports to support internal data tracking needs
• Observe workflows and suggest improvements in how we use tools like NetSuite, Slack, HubSpot, and Monday.com to support internal processes

Qualifications

Required

• Proven experience in an Executive Assistant, Project Coordinator, or similar role in a fast-paced, high-growth environment
• Proficient in Google Workspace and Microsoft Office (creating, editing, sharing, and presenting documents, spreadsheets, and slide decks)
• Slack or similar internal messaging platforms
• Google Calendar
• Video conferencing tools (Zoom, Google Meet, etc.)
• Basic AI tools or task automation solutions
• MacOS
• Excellent written and verbal communication skills
• Strong judgment and discretion in handling confidential information
• High attention to detail, organizational discipline, and ability to manage multiple priorities

• Demonstrated history of leveraging AI tools and automation to simplify or templatize repeatable workflows
• Prior experience with NetSuite or HubSpot
• Basic project management training or experience
• Experience supporting leadership in operations or similar business functions

Who You Are

• Highly-organized, proactive, and thorough
• A clear communicator skilled at navigating different communication styles
• Technologically adept and naturally curious—always looking to make tools and systems work better and comfortable advocating for ways to work smarter
• A protector of time—you know when something can wait, be delegated, or needs immediate escalation
• Always thinking one step ahead and ready to improve or templatize what’s working
• A true partner to leadership—someone who adds structure, clarity, and momentum
• Proactive–someone who notices patterns and begins to anticipate needs as they gain exposure to the day-to-day
• Interested in working in a collaborative, fast-paced, and mission-driven environment

Why Join Us?

Secured Tech is reshaping educational technology for K–12 institutions. As part of our close-knit and mission-driven team, you'll play a vital role in supporting leadership and building efficient systems that empower growth. If you're looking to contribute meaningfully in a role that blends operational support with strategic impact, we’d love to hear from you.

Salary: Starting at $50,000

Employment type: Full-time | Job function: Administrative

Industries: Computer Hardware Manufacturing

EEO statements and referrals to increase interview chances are part of the posting.