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Caraveterinary

Accounting Coordinator Job at Caraveterinary in Seattle

Caraveterinary, Seattle, WA, United States, 98127

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Job Purpose and Function: The Accounting Coordinator plays a critical role in supporting the daily financial operations of Cara Veterinary, with a primary focus on accounts payable, expense management, and compliance. This position ensures accurate and timely processing of vendor invoices, payments, and corporate card expenses, while also maintaining compliance with business license renewals, property tax filings, and related regulatory requirements. The Accounting Coordinator collaborates closely with the finance team and other departments to maintain organized financial records and support companywide financial compliance.

Essential Responsibilities and Tasks:

Accounts Payable & Expense Management (70%):
Process and accurately code all vendor invoices, including PO and non-PO invoices, credit memos, and reclassifications. Maintain vendor account records, ensure timely payment processing, and resolve any discrepancies. Prepare weekly payment runs via Bill.com and ACH, ensuring completeness and accuracy. Serve as a point of contact for vendors and internal inquiries related to payments and expenses. Code and reconcile corporate credit card transactions, ensuring proper documentation and timely entry to the General Ledger. Support ongoing AP reconciliation processes and help maintain up-to-date cash flow forecasts. Assist with document gathering and reporting requests during audits and financial reviews.

Compliance & Regulatory Support (30%):
Ensure timely and accurate completion of business license renewals, reseller permits, and related regulatory filings across multiple jurisdictions. Track and process real and personal property tax filings and payments. Maintain compliance tracking systems and documentation to ensure organizational readiness for audits and inspections. Assist with tax filings such as Sales and Business & Occupation (B&O) taxes, ensuring deadlines are met and payments are properly coded and supported. Support the preparation of required compliance documentation for internal and external stakeholders.

Required Skills and Abilities:

  • Commitment to Cara Veterinary’s five Pillars: Put Pets First, Trust the Parent, Authentically Human, Good Neighbors, and Shake Things Up.
  • Understanding of financial compliance and regulatory requirements, especially those related to business operations.
  • Strong attention to detail and data accuracy in financial processing.
  • Excellent organizational and time-management skills, with the ability to prioritize and meet deadlines.
  • Strong interpersonal and communication skills to support vendors and internal team members.
  • Ability to work independently with minimal direction in a fast-paced environment.

Core Competencies:

  • Connection: Builds collaborative and supportive relationships across teams and with vendors.
  • Advocate: Supports team success through reliable financial operations and process improvement.
  • Communication: Effectively communicates with vendors and internal partners regarding AP and compliance matters.
  • Trust: Maintains confidentiality and adheres to internal controls and financial best practices.
  • Resilience & Adaptability: Navigates evolving priorities with a problem-solving mindset. Special Working Conditions and Physical Requirements
  • Primarily sedentary with frequent use of a computer and standard office equipment.
  • Ability to work confidently around pets in a hospital-adjacent work environment.
  • Flexibility to work extended or non-traditional hours when needed.

Experience, Education and/or Training:

  • Minimum 2 years of experience in payable accounts, expense management, or compliance-related roles.
  • Proficiency in financial/accounting software such as QuickBooks, NetSuite, or similar platforms.
  • Knowledge of generally accepted accounting principles (GAAP).
  • Experience with multi-jurisdictional compliance such as business license renewals and property tax filings.
  • Intermediate to advanced proficiency in Microsoft Excel.
  • Associate or bachelor’s degree in accounting, Finance, or a related field preferred, but not required.

Job Purpose and Function: The Accounting Coordinator plays a critical role in supporting the daily financial operations of Cara Veterinary, with a primary focus on accounts payable, expense management, and compliance. This position ensures accurate and timely processing of vendor invoices, payments, and corporate card expenses, while also maintaining compliance with business license renewals, property tax filings, and related regulatory requirements. The Accounting Coordinator collaborates closely with the finance team and other departments to maintain organized financial records and support companywide financial compliance.

Essential Responsibilities and Tasks:

Accounts Payable & Expense Management (70%):
Process and accurately code all vendor invoices, including PO and non-PO invoices, credit memos, and reclassifications. Maintain vendor account records, ensure timely payment processing, and resolve any discrepancies. Prepare weekly payment runs via Bill.com and ACH, ensuring completeness and accuracy. Serve as a point of contact for vendors and internal inquiries related to payments and expenses. Code and reconcile corporate credit card transactions, ensuring proper documentation and timely entry to the General Ledger. Support ongoing AP reconciliation processes and help maintain up-to-date cash flow forecasts. Assist with document gathering and reporting requests during audits and financial reviews.

Compliance & Regulatory Support (30%):
Ensure timely and accurate completion of business license renewals, reseller permits, and related regulatory filings across multiple jurisdictions. Track and process real and personal property tax filings and payments. Maintain compliance tracking systems and documentation to ensure organizational readiness for audits and inspections. Assist with tax filings such as Sales and Business & Occupation (B&O) taxes, ensuring deadlines are met and payments are properly coded and supported. Support the preparation of required compliance documentation for internal and external stakeholders.

Required Skills and Abilities:

  • Commitment to Cara Veterinary’s five Pillars: Put Pets First, Trust the Parent, Authentically Human, Good Neighbors, and Shake Things Up.
  • Understanding of financial compliance and regulatory requirements, especially those related to business operations.
  • Strong attention to detail and data accuracy in financial processing.
  • Excellent organizational and time-management skills, with the ability to prioritize and meet deadlines.
  • Strong interpersonal and communication skills to support vendors and internal team members.
  • Ability to work independently with minimal direction in a fast-paced environment.

Core Competencies:

  • Connection: Builds collaborative and supportive relationships across teams and with vendors.
  • Advocate: Supports team success through reliable financial operations and process improvement.
  • Communication: Effectively communicates with vendors and internal partners regarding AP and compliance matters.
  • Trust: Maintains confidentiality and adheres to internal controls and financial best practices.
  • Resilience & Adaptability: Navigates evolving priorities with a problem-solving mindset. Special Working Conditions and Physical Requirements
  • Primarily sedentary with frequent use of a computer and standard office equipment.
  • Ability to work confidently around pets in a hospital-adjacent work environment.
  • Flexibility to work extended or non-traditional hours when needed.

Experience, Education and/or Training:

  • Minimum 2 years of experience in payable accounts, expense management, or compliance-related roles.
  • Proficiency in financial/accounting software such as QuickBooks, NetSuite, or similar platforms.
  • Knowledge of generally accepted accounting principles (GAAP).
  • Experience with multi-jurisdictional compliance such as business license renewals and property tax filings.
  • Intermediate to advanced proficiency in Microsoft Excel.
  • Associate or bachelor’s degree in accounting, Finance, or a related field preferred, but not required.
Job Type: Full-time
Pay: $30.00 – $35.00 per hour

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Employee discount
  • Health insurance
  • Paid time off
  • Vision insurance

Schedule:

  • 8 hour shift
  • Monday to Friday
  • Weekends as needed

Ability to Commute:

  • Seattle, WA 98119 (Preferred)

Ability to Relocate:

  • Seattle, WA 98119: Relocate before starting work (Preferred)
We are excited that you are interested in joining the team!
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