State of California
Legal Secretary Job at State of California in Sacramento
State of California, Sacramento, CA, US, 95828
Are you an experienced Legal Secretary looking to showcase your skills in a new career with State Fund? How do you feel about helping a highly skilled attorney team while also enjoying work-life balance and stability? Join State Fund's Elite Worker's Compensation Team!
State Compensation Insurance Fund's ("State Fund's") Legal Operations team is seeking skilled legal secretaries (with an underfill at the Senior Legal Typist classification) to join our exceptional legal team defending California's insured employers and state agencies. This is your chance to shine in a fast-paced, collaborative environment where your legal secretarial skills will help ensure our attorneys have the utmost support in ensuring success while litigating and defending workers' compensation cases.
The Legal Operations team has some of the most experienced workers' compensation legal secretaries/senior legal typists with decades of legal experience in both public and private practice. We take pride in supporting our attorney team, using a collaborative, thoughtful and targeted approach that is always designed to serve our clients' best interests. Whether you want to use your experience to teach and train, or embrace opportunities to learn and grow, the Legal Operations team is a great opportunity for you.
Multiple legal secretary positions will be filled as permanent full-time assignments, whose role is to provide dedicated assistance to our attorney team.
Who We Are Looking For:
Knowledgeable legal secretaries with a passion for litigation while ensure our attorney team receives the highest level of secretarial support and customer service.
Your Role:
As a vital member of our team, you'll enjoy a diverse and fulfilling role. You will have:
- Ability to perform the full range of legal secretarial duties, including the most complex secretarial tasks
- Ability to adapt to change quickly and work under pressure.
- Ability to communicate effectively both verbally and in writing with internal and external customers.
- Ability to electronically file legal documents including filing via the Workers Compensation Electronic Adjudication Management System (EAMS).
- Ability to follow detail and specific instructions.
- Ability to format, file and serve legal documents including (medicals, exhibits, briefs, motions, notices,
- petitions, depositions, settlements) in assigned jurisdictions.
- Ability to input and update data and case management.
- Ability to interact with courts, administrative agencies, government entities, counsels, opposing counsels, or witnesses as directed by the attorney, ensuring deadlines are met.
- Ability to screen mail, visitors, and telephone calls and take appropriate action.
- Ability to set-up and maintain litigation files.
- Ability to train, mentor, and/or assist other clerical staff as needed/requested.
- Ability to work independently as well as part of a team.
- Excellent customer service skills.
- Excellent organization and prioritization skills.
You will find additional information about the job in the Duty Statement .
Working Conditions
Location:
Based statewide in counties which have a State Fund legal office. The successful candidate may also be required to appear at the nearest State Fund legal office on occasion for onsite meetings and/or trainings.
This position offers the flexibility of remote work. Reimbursement for local travel will be provided within the allowable mile radius.
Selected candidate(s) hired may be required to attend in-person Onboarding at our Vacaville office with expenses for attendance paid by State Fund.
Minimum Requirements You will find the Minimum Requirements in the Class Specification.
- LEGAL SECRETARY
- SENIOR LEGAL TYPIST
- Job Application Package Checklist
- Duty Statement
Position Details Job Code #:
JC-493445
Position #(s):
402-123-1282-XXX
Working Title:
Legal Secretary
Classification:
LEGAL SECRETARY $4,371.00 - $5,473.00 A
$4,591.00 - $5,748.00 B
$4,503.00 - $5,636.00 L
$4,729.00 - $5,920.00 M
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
Shall Consider:
SENIOR LEGAL TYPIST
$3,689.00 - $4,623.00 A
$4,127.00 - $5,159.00 B
$3,803.00 - $4,762.00 L
$4,250.00 - $5,316.00 M
# of Positions:
Multiple
Work Location:
United States
Telework:
Telework
Job Type:
Permanent, Full Time
Facility:
Talent Acquisition/Staffing
Department Information State Fund is California's largest provider of workers' compensation insurance. Established in 1914 by the state legislature, we offer diverse and comprehensive products and services that provide a strong and stable option for employers and injured employees with fast, reliable claims service and medical and indemnity benefits. Our culture centers on our purpose and values. We exist to provide fairly priced workers' compensation insurance, make workplaces safe, and restore injured workers. To fully represent California, we are committed to our employees by embracing and celebrating our diverse workforce and fostering inclusion to make the workplace a dynamic environment for all. We recognize and reward high performance, yet value a healthy work/life balance.
Department Website: http://www.statefundca.com
Special Requirements
The successful candidate must reside in California upon appointment.
To be considered, you must provide a fully completed STD 678 application, resume, and statement of qualifications via CalCareers. Resumes submitted in lieu of the STD 678 may not be accepted. Completed STD 678 must include duties performed, start and end dates, and hours worked per week for each position held.
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, have LEAP eligibility, or have SROA and/or Surplus eligibility may be considered.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 10/9/2025
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
State Compensation Insurance Fund
Mailing Address
Attn: JC-493445 DPT
PO BOX 659015
Sacramento , CA 95865
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
State Compensation Insurance Fund
Talent Acquisition/Staffing
JC-493445 DPT
2275 Gateway Oaks Drive
Sacramento , CA 95833
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is required and must be included.
- Statement of Qualifications -
1. What experience qualifies you to be a Legal Secretary at State Fund's Legal Department?
2. Describe a time at work where you had to juggle several projects at the same time. How did you organize your time?
Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Desired Qualifications:
- Experience in reviewing/extracting/processing incoming legal and claims documents
- Experience working with scanned/indexed legal and claims documents
- Ability to timely respond to requests from assigned attorneys, claims adjusters, other internal/external business partners for potential rescanning and reindexing of co-mingled/incorrectly indexed documents.
- Experience working in a Legal Office, Court, Legal Agency, or similar setting
- Experience working with attorneys or paralegals
- Experience in identifying co-mingled/incorrectly indexed documents and initiate file/document corrections
- Experience navigating CARE system and Electronic Claims File (ECF)
- Knowledge and familiarity in the identification of legal and claims documents.
- Experience working as a Legal Secretary or Senior Legal Typist
- Experience drafting legal documents
- Experience drafting Workers' Compensation documents
- Experience e-filing documents with the Department of Industrial Relations and/or Civil or Criminal Courts
- Experience responding timely and accurately to all inquiries, using knowledge of the California Labor Code, California Code of Regulations, Claims Reference Manual, Official Medical Fee Schedule, and State Fund guidelines.
- Ability to identify potential fraud issues in litigation files and refer them to stakeholders
Benefits
State Fund employees are eligible for a number of benefits. Our benefit package includes:
Health Benefits Program (CalPERS), Retirement (CalPERS), Employer Health and Consolidated Benefits Contributions, Dental, Vision, 401(k) and 457 Deferred Compensation Plans, Employee Assistance Program, Group Legal Services Insurance, Holidays, Vacation/Sick/Other Paid Leave, Flex Elect Reimbursement Program, Wellness and Recognition, Alternate Work Schedules, Transit Pass Program, Tuition Reimbursement, Dependent Scholarship Program, Leadership Training, Mentoring Program
https://www.statefundca.com//Home/StaticIndexid=https://content.statefundca.com//careers/Index.asp
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website: http://www.statefundca.com
Human Resources Contact:
DeShaun Pipkins-Taylor
(916) 924-5137
DSPipkins-Taylor@Scif.com
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Rosa Gil-Robles
(800) 499-8668
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Background Investigation
Prior to employment with State Compensation Insurance Fund, a background
investigation (BI) will be initiated.
Additionally, subsequent Background Investigations will be processed for this classification for the duration of the appointment at regular intervals.
Acknowledgement
Electronic applications submitted through your CalCareer Account are highly recommended and will be received/processed faster than other methods of filing.
By applying to this position, you are also acknowledging that you have received the following information:
California State benefits
Duty statement/Job Description
Salary ranges and steps for the classification(s) advertised
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.