Legal Secretary Job at ArentFox Schiff in San Francisco

Overview

ArentFox Schiff LLP is hiring a Legal Secretary to provide high quality administrative and clerical support to a team of attorneys in San Francisco, CA. The firm values diversity and equality of opportunity and bases all employment decisions on merit.

Job details

JOB TITLE: Legal Secretary (2 Positions)

DEPARTMENT: Secretarial Service

Reports to: Administrative Office Manager

FLSA CLASSIFICATION: Non-Exempt

LOCATION: San Francisco, CA

Responsibilities

• Prepare accurate and properly formatted correspondence, memoranda and other legal documents from handwritten drafts and transcription software.
• Prepare new case reports, run conflict checks, open new files, and prepare check requests.
• State and Federal court filing experience a must, including E-Filing.
• Create tables of contents and tables of authorities.
• Prepare government documentation or closing materials, as appropriate for practice of team attorneys.
• Daily time entry, as directed by individual team members.
• Prepare client billing, including review and edit of pro formas as directed by billing attorney, preparation of cover letters, copying/scanning and mailing/emailing finalized bills to client and Accounting Department.
• Organize, scan, copy, fax and/or file legal documents in both paper files and in document management system, as appropriate.
• Schedule depositions, hearings, and meetings, coordinating schedules with court reporters, conference rooms, catering and other arrangements as needed for practice of team attorneys.
• Facilitate deadlines by managing multiple calendars and providing timely reminders.
• Answer telephone calls, take notes/messages and redirect calls as appropriate.
• Coordinate travel arrangements for attorneys as needed.
• Process reimbursements and vendor invoices.

Other duties

• Maintain client lists, contact lists and other electronic data.

Minimum qualifications

Knowledge/Skills/Abilities

• Knowledge of and proficiency in current office technology, including MS Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to type at least 60 wpm with a high degree of accuracy.
• Ability to work in a team environment with attorneys and other colleagues.
• Effective verbal and written communication skills.
• Detail oriented with ability to handle multiple projects simultaneously and meet deadlines.
• Flexibility in daily schedule to meet Firms needs; availability for overtime during heavy workloads or special projects.

Education
Minimum high school diploma or equivalent; college degree is a plus but not required.

Experience
Minimum of 5 years of legal secretarial experience in a relevant practice area, with at least 2 years supporting a billing attorney.

Salary and benefits

The annualized good faith base salary range for this position in San Francisco, CA is a minimum of $73,333 to a maximum of $110,000 per year. The actual salary offered will depend on factors including years of relevant experience, education, certifications, licenses, and overall qualifications.

ArentFox Schiff is committed to equal employment opportunity and diversity in the workplace. We base employment decisions on merit and do not discriminate on any legally protected characteristic. Qualified applicants with criminal histories will be considered in a manner consistent with applicable law.

* A job description is a general description of the function and major duties of a job and may not include all duties, tasks, and assignments. Job descriptions are subject to periodic review.

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