Administrative Secretary Job at Alabama A&M University in Huntsville

Salary: $35,525.00 - $45,200.00 Annually
Location : Normal
Job Type: Full-Time
Job Number: 202300661
Department: Associate VP for Student Affairs
Opening Date: 09/04/2025

Description
Summary:

Reports to the unit head or department chairperson and may supervise all other secretaries and student assistants assigned to the unit or department office. Organizes and implements procedures for executing various administrative assignments.

Examples of Duties
Essential Duties and Responsibilities:

• Reports to the unit head or department chairperson and may supervise all other secretaries and student assistants assigned to the unit or department office.
• Organizes and implements procedures for executing various administrative assignments.
• Compiles factual information from files, records, publications, and other sources and tabulates this information following standardized report forms.
• Determines when pertinent materials for the files should be attached to certain documents with which the supervisor must deal.
• Reviews incoming correspondence to promptly alert the supervisor to matters of particular concern or interest and to transmit routine correspondence to an appropriate office for action.
• Composes drafts of reports and letters for the supervisor's review and transmits replies to routine correspondence on the supervisor's behalf.
• Assists in arranging meetings of the unit's staff or faculty and serves as recording secretary.
• Takes dictation or transcribes from electronic dictating equipment in preparing finished correspondence, reports, or materials as assigned.
• Types minutes, correspondence, and other documents relating to the operation of the unit or department and proofread these materials to ensure their accuracy.
• Establishes and maintains accurate and current files of letters, reports, records, and other documentary materials and ensures that information in these files is confidential.
• Answers the telephone, places call, makes appointments and reservations, receives visitors, and functions as an office receptionist.
• Performs any other duties that the immediate supervisor may assign.

Typical Qualifications
Minimum Position Requirements (including certifications, licenses, etc.):

• A bachelor's degree.
• Two (2) years of administrative or clerical experience.

Supplemental Information
Knowledge, Skills, and Abilities:

• Extensive knowledge of office management policies, practices and procedures
• Ability to compose and prepare reports, records and correspondence.
• Ability to exercise judgment and discretion in interpreting and applying operational policies and procedures.
• Ability to understand and execute complex written• and oral instructions.
• Ability to make accurate calculations and to deal with statistical data.
• Ability to take dictation and to operate a word processor at a corrected rate of sixty words per minute.

We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, short and long-term disability, holidays, vacation, and sick leave.

To learn more details, visit our benefits page at
01

Do you have a bachelor's degree?

• Yes
• No

02

Do you have two (2) years of administrative or clerical experience?

• Yes
• No

Required Question