Capstone Search Partners is hiring: Legal Secretary in Tulsa

The Opportunity: Legal Secretary

Email resumes to: Hayley.christina@capstonesp.com

About the Firm

Our esteemed client is a prestigious, full-service law firm known for its collaborative culture, high-profile clientele, and commitment to excellence. We are seeking a proactive and detail-oriented Litigation Legal Secretary to support a dynamic team of litigation attorneys. This is an excellent opportunity to become an integral part of a firm that values professionalism, innovation, and a strong team-oriented environment.

Key Responsibilities

• Provide high-level administrative and legal support to litigation attorneys and paralegals
• Prepare, format, proofread, and edit legal documents including pleadings, motions, briefs, and correspondence
• File documents electronically with federal and state courts (including ECF and other court filing systems)
• Manage attorney calendars, schedule meetings, and coordinate court deadlines and appearances
• Maintain and organize case files, discovery materials, and litigation databases
• Handle time entry, billing processes, expense reimbursements, and other administrative tasks
• Communicate professionally with clients, courts, vendors, and internal departments
• Assist with trial preparation, including compiling exhibits and managing logistics
• Prioritize and manage multiple tasks while meeting deadlines in a fast-paced environment

Qualifications

• Minimum of 5 years of experience as a legal secretary, preferably with a focus on litigation
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and legal software
• Strong knowledge of court rules, filing procedures, and legal terminology
• Excellent written and verbal communication skills
• High level of organization, attention to detail, and ability to work independently
• Ability to maintain confidentiality and demonstrate sound judgment
• Familiarity with document management systems and e-discovery tools is a plus