Legal Secretary Job at Gillard Associates in Boston

Overview

We are a boutique firm seeking a reliable and detail-oriented Secretary to support our daily operations on a PART TIME or MOTHERS HOURS basis. The ideal candidate will provide administrative assistance to our consultants and leadership team, ensuring smooth coordination of schedules, documents, and client communications. This role requires discretion, strong organizational skills, and a basic understanding of legal terminology and professional services.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements
• Prepare and format correspondence, reports, and recruitment documentation
• Maintain organized filing systems for candidate and client records
• Handle incoming calls, emails, and inquiries with professionalism
• Assist with billing, invoicing, and expense tracking
• Support consultants with candidate interview coordination and follow-ups
• Update and maintain internal databases and job postings
• Liaise with law firms and legal professionals as needed

Qualifications

• 1–2 years of experience in an administrative or legal support role
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent written and verbal communication skills
• Strong attention to detail and time management
• Familiarity with legal terminology or recruitment processes is a plus
• High school diploma required; associate’s or bachelor’s degree preferred

What We Offer

• Collaborative and professional work environment
• Opportunities to learn about legal recruitment and career development