Legal Secretary Job at Buchanan Legal Professional Services in New York

Buchanan Legal Professional Services provided pay range

This range is provided by Buchanan Legal Professional Services. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$90,000.00/yr - $105,000.00/yr

Overview

A top international law firm is seeking an experienced Legal Secretary to provide high-level administrative and professional support to attorneys in its NYC office. This role is integral to ensuring the smooth operation of attorney practices, managing sensitive information, and delivering exceptional service to clients and internal stakeholders.

Key Responsibilities

• Handle confidential and sensitive information with discretion while resolving client inquiries in person and over the phone
• Prepare, edit, and finalize legal documents, correspondence, and reports with meticulous attention to detail
• Manage attorney calendars, including scheduling meetings, travel, conferences, and special events
• Coordinate domestic and international travel, process expense reimbursements, and track related documentation
• Proofread and format all written materials for accuracy, grammar, and adherence to firm style standards
• Assist with client billing, including substantive edits and time entry management
• Maintain organized physical and electronic filing systems for efficient document retrieval
• Collaborate with firm leadership, practice group leaders, and business managers on operational and administrative initiatives
• Support attorneys with presentations and communications in partnership with the marketing team
• Perform additional administrative duties as needed, tailored to the unique needs of assigned attorneys

Qualifications

• 7+ years of administrative experience in the legal industry
• Proficient in Microsoft Office Suite with strong document formatting skills
• Excellent written/verbal communication and organizational abilities
• Skilled at managing multiple priorities, deadlines, and confidential matters
• Familiarity with legal terminology and procedures preferred
• Typing speed of 80+ WPM; flexibility to work overtime as needed

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative and Legal

Industries

• Law Practice