Office Administrator Job at Buchanan Legal Professional Services in New York

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Buchanan Legal Professional Services provided pay range

This range is provided by Buchanan Legal Professional Services. Your actual pay will be based on your skills and experience talk with your recruiter to learn more.

Base pay range

$150,000.00/yr - $200,000.00/yr

Direct message the job poster from Buchanan Legal Professional Services

A leading international law firm is seeking a people-focused Office Administrator to oversee day-to-day operations and help maintain a collaborative, service-oriented culture in its New York office. This role partners closely with firm leadership, attorneys, and professional staff to ensure smooth office operations and exceptional service delivery. This is a full-time, on-site position in NYC.

Key Responsibilities:

• Foster local office culture, plan team-building events, and promote collaboration and engagement
• Manage office operations including facilities, vendor coordination, administrative support, and general office services
• Oversee and mentor administrative staff, manage secretarial coverage, and support attorney satisfaction
• Serve as liaison with building management and lead local safety, security, and emergency preparedness efforts
• Collaborate cross-functionally with IT, HR, Finance, Marketing, and Business Development teams
• Assist with local office budgeting, expense monitoring, and invoice processing
• Support high-level in-office meetings, catering logistics, conference room management, and AV/IT coordination

Qualifications:

• Bachelor's degree preferred
• 5+ years of experience in office administration or operations in a law firm or professional services environment
• Proven leadership and mentoring experience, with the ability to manage teams and resolve conflicts
• Strong project coordination, attention to detail, and multitasking skills in a fast-paced setting
• Professional presence, sound judgment, and a proactive, client-service mindset

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Legal

• Industries

  Law Practice

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