Legal Secretary Job at SearchPointNY in Austin

Overview

We are working with a respected full service law firm to add an experienced Legal Secretary for a full-time hybrid position supporting attorneys across multiple corporate groups. This is a high-impact role for someone who is detail-oriented, excels at managing multiple priorities and thrives in a fast-paced environment.

Hours

Hours: Monday – Friday, 8:00 AM – 5:00 PM EST

Schedule | Location

Hybrid (4 Days In Office) | Austin, TX

Pay

Pay: $80k + overtime + bonus

Qualifications

• 3–5+ years of Transactional and Litigation experience in a mid-to-large law firm required
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
• Experience with document management systems (NetDocs), billing software (Carpe Diem), and expense software (Chrome River)
• Solid experience with ECF and Texas state e-filing systems
• Familiarity with Texas and federal court rules, procedures, and formatting requirements
• Ability to prepare complex documents with advanced Word features (styles, section formatting, tables, redlining, cross-referencing, indices, TOC/TOA)
• Strong attention to detail, proof-reading skills, grammar, and document formatting
• Excellent communication and interpersonal abilities with strong client service orientation
• Ability to prioritize tasks, work independently, and meet deadlines under pressure
• High level of discretion, reliability, and professionalism

Responsibilities

• Draft and format legal documents including briefs, complaints, motions, subpoenas, and summonses using firm templates and attorney input
• Coordinate multi-document filings and e-file in both state and federal courts
• Maintain case information and docketing deadlines in Court Alert or similar software
• Prepare notebooks, binders, exhibits, and hearing/trial materials
• Organize and maintain electronic and physical case files in the document management system
• Manage attorney calendars, meeting schedules, and deadline reminders
• Coordinate conferences, meetings, video calls, and related logistics, including meals and materials
• Assist with billing processes, including time entry, expense reports, and billing memos
• Open new client/matter files, run conflict checks, and update client contact lists
• Serve as a liaison with clients, maintaining professionalism and confidentiality
• Handle attorney travel arrangements, CLE coordination, and membership renewals as needed
• Prepare materials for publication or speaking engagements and conduct legal research as required

SearchPointNY/Noor Staffing is an Equal Opportunity Employer. All applicants are considered for employment without regard to Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Retaliation, Parental Status, Military Service or Disability Status.